What are the responsibilities and job description for the Payroll Analyst position at AltaStaff, LLC?
Location: Chicago, IL 60606
Pay Rate: $38.00/hr-40.00/hr
The Payroll Services facilitates the timely and accurate processing of timekeeping, direct deposit authorizations, employment tax forms, as well as various internal and external payroll deductions. The department is responsible for tax compliance, the filing of federal and state returns and payments. Payroll Services process, calculate, and produce employee paychecks for full-time and part-time employees.
PRIMARY OBJECTIVE
Reporting to the Director-Payroll the Payroll Analyst - General ensures the accurate and timely processing of payroll for all employees, performing payroll functions to include data reconciliation, detailed statistical reporting, and comprehensive analysis of retiree benefit programs. The Payroll Analyst - General also ensures compliance with federal, state, and local regulations while adhering to internal policies and collective bargaining agreements. Performs related duties as required.
ESSENTIAL DUTIES
Payroll Administration
- Audits and verifies special assignment hours to ensure accuracy and compliance with institutional policies.
- Reconciles discrepancies between Certificate of Attendance (COA) forms, payroll records, and WORKFORCE/Time & Labor systems.
- Processes payroll adjustments, ensuring all entries align with established payroll schedule
Compliance & Reporting
- Ensures compliance with internal policies, collective bargaining agreements, and federal/state regulations governing payroll practices.
- Prepares comprehensive reports for internal audits, management reviews, and union negotiations.
- Monitors and implements changes to payroll laws or institutional policies impacting payroll operations.
Collaboration & Communication
- Partners with HR, department heads, and timekeepers to address payroll discrepancies and maintain data integrity.
- Provides training to campus payroll personnel and new analysts.
- Communicates effectively with employees and management to resolve payroll-related inquiries.
Data Reconciliation & Analysis
- Reconciles payroll data across WorkForce, Time & Labor, and other systems to maintain accuracy.
- Assists in developing performance metrics, customer satisfaction surveys, and improvement initiatives for the HR Payroll team.
Documentation & Training
- Documents business processes, draft procedural guides, and create training materials.
- Keeps up to date with rule changes and best practices in payroll administration.
Additional Duties
- Assists in managing HR accounts payable functions, including requisitions and purchase orders.
- Performs general payroll audits, mathematical computations, and system data entry as needed.
- Performs other duties as assigned by the Director of Payroll.
- Adheres to CCC’s Customer Service Excellence standards.
QUALIFICATIONS
- Associate’s degree from an accredited college or university required, preferably in Accounting, Finance, Business Administration, or a related field
- Payroll certification (e.g., CPP or FPC) preferred
- At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment
- An equivalent combination of education and experience may be taken into consideration
- Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle) Human Capital Management System, WorkForce, or similar) is highly preferred
- Excellent attention to detail, with the ability to manage large volumes of data with accuracy and efficiency
- Strong verbal and written communication skills
- Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Excellent customer service and problem-solving skills
- Ability and willingness to work occasional extended hours during peak payroll periods or special payroll projects
- Ability to maintain confidentiality and handle sensitive payroll data in compliance with privacy standards and legal requirements
- Ability to work both independently and as part of a collaborative team
- Ability to interact effectively with employees, organizational leadership, and external parties as needed
- Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)
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AltaStaff is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants for employment without regard to age, race, color, creed, religion, sex, marital status, national origin, ancestry, citizenship, disability, veteran status, sexual orientation, or any other protected status, in accordance with applicable federal, state, and local laws.
Salary : $38