Business Services Director

BUSINESS SERVICES DIRECTOR  

SALARY:  $72,000 (commensurate with education and experience)              

SUMMARY:  Responsible for administering the financial and business operations of the District under the direction of the Superintendent, ensuring efficient utilization of financial resources in alignment with state policies and district goals. Supervises District Office support staff and coordinates operational procedures across schools to maintain accuracy, compliance, and confidentiality of all district records. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Develops and maintains all district budgets and accounting records according to generally accepted accounting principles, district accounting policies, the USFR Section III Accounting, Section IV Chart of Accounts, and applicable Arizona Revised Statutes   
• Ensures the accurate and timely transmission of state mandated reports including ADM Reports, Transportation Route Reports, Bus Inventory Reports and SDER
• Prepares and assists with monthly reimbursement requests for ADE grants and files annual completion reports as required.
• Responsible for primary functions pertaining to accounting processes, in coordination with the District office staff for all district funds, to include: Payroll, Purchasing and Receiving, Accounts Payable and Student Attendance reporting
• Coordinates use of cooperative purchasing contracts and related due diligence duties; also works with outside procurement vendors to issue RFPs, IFBs or bids as required.
• Prepares annual financial reports for the Arizona Department of Education and the County Superintendent's Office.
• Oversees business operations, advising the Superintendent and Governing Board on budget management, revisions, and long-range financial planning.
• Acts as advisor to the Superintendent on questions relating to the business and financial affairs of the District
• Supervises and evaluates, in consultation with the Superintendent, District Office support staff.
• Coordinates office procedures between schools and the District Office to maintain confidentiality of all student, employee and district business records.
• Serves as Audit Liaison for all financial audits with contracted independent auditors; provides accurate financial reports to administrators and the Governing Board upon request.
• Provides accurate and timely financial information to district administrators and Governing Board upon request
• Serves as backup for Payroll, Accounts Payable/Purchasing, Property Control, and Student Attendance reporting as needed.
• Serves as the District Liaison for the Arizona Risk Retention Trust on risk management and coverage matters
• Responsible for school property and casualty insurance records, claims, and follow-up
• Maintains active membership with the Arizona Association of School Business Officials (AASBO)
• Performs other duties as assigned. 

         KNOWLEDGE, SKILLS & ABILITIES:

• Ability to communicate effectively verbally and in writing
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to establish priority ordering of tasks necessary to complete tasks and convey these understandings and priorities to others
• Ability to work cooperatively and courteously with staff, students, parents and community members
• Ability to cope with job stress while exhibiting patience and tact when dealing with others
• Perform all duties in accordance with Federal and State laws, district procedures and Board policies
• Ability to handle confrontation and conflict without an emotional response
• Produce accurate work and complete assignments with minimal supervision
• Demonstrated success working with people in establishing goals, objectives and action plans consistent with district goals

QUALIFICATIONS & REQUIREMENTS: 

         Education & Experience: 

• High School graduate with additional courses in Business Administration, Accounting, or five years similar experience; Bachelor's Degree preferred
• Office management experience required, minimum of 2-3 years
• Valid Arizona driver's license 

• Possession of a valid IVP fingerprint clearance card.

   

Computer Proficiency:  Word & Excel, Google Apps 

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit, talk, and hear. Required to walk or self-transport to various work locations.  Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.  Some driving is required.  Frequent writing is required.  Some extended hours and multiple demands from several people are frequently required of the employee.

WORK ENVIRONMENT:

The employee is required to work indoors. The noise level in the work environment is usually moderate and may occasionally become excessively noisy.  Will have contact with students and employees.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent.

The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.