What are the responsibilities and job description for the Grant Compliance Coordinator position at Altair Real Estate Services?
The Opportunity
We're looking for a Grant Compliance Coordinator to support our consulting lead on RACP and other public-grant engagements. Public grants are reimbursed only when every requirement is documented, on time, to the funder's satisfaction, and this role keeps that process moving: assembling submissions, tracking deadlines, chasing documentation from the parties involved, and keeping each project audit-ready. This is detail and follow-through work, well suited to someone who takes satisfaction in a complete file and a deadline met. The role is fully remote and part-time, with hours that vary with project workload.
Key Responsibilities
• Assemble grant submissions. Prepare and maintain RACP Project Management Proposal packages and their attachments, including RDA-300 and RDA-301 forms, construction cost breakdowns, schedules, and organizational charts.
• Collect and organize documentation. Solicit required compliance documents from grantees, sub-grantees, architects, contractors, and counsel: proof of three-bid solicitation, construction contracts, payment and performance bonds, insurance certificates naming the Commonwealth, prevailing-wage and steel-procurement compliance, environmental and historic documentation, opinions of counsel, and cooperation agreements.
• Manage reimbursements. Prepare and submit payment-request packages with complete back-up, and track the status of draws through to disbursement.
• Keep projects on schedule. Maintain compliance checklists, submission calendars, and deadline trackers across multiple projects, and follow up persistently until every item is in hand.
• Coordinate construction monitoring. Organize construction-monitoring reports, meeting minutes, and sign-in sheets, and keep the record complete.
• Serve as a reliable point of contact. Work with the PA Office of the Budget and project partners, and keep all records inspection- and audit-ready.
Qualifications: Required
• Exceptional attention to detail and strong documentation and records discipline
• Comfort following up with busy people and holding them to deadlines
• Experience in grant administration, compliance, contract administration, bookkeeping, paralegal work, project coordination, or executive support
• Strong organizational and spreadsheet skills, and the ability to manage many documents and deadlines at once
• Ability to work independently in a fully remote role
Qualifications: Preferred
• Familiarity with Pennsylvania RACP or other public grant programs
• Exposure to construction or contract documentation, prevailing wage, or public bidding requirements
• Experience preparing reimbursement or draw packages
Reports to
Partner and Director of Consulting