What are the responsibilities and job description for the Administrative Assistant position at Altair Engineering, Inc.?
Transforming the Future with Convergence of Simulation and Data
Administrative Assistant
Job Summary:
Our client in Saline, MI is looking for an Administrative Assistant. This is a contract position.
What You Will Do:
General Administrative Support Duties, including but not limited to:
- Support document filing and retention both physically and digitally.
- Compile, summarize, and visualize information as requested.
- Distribute group-specific electronic announcements, information, reports, and other communications.
- Prepare for and support on-boarding & off-boarding of personnel.
- Coordinate and schedule travel arrangements for executives, if required.
- Manage and order office supplies.
Meeting Coordination:
- Plan, organize, prepare for, and support large meetings / events for single or multiple departments.
- Provide general support for visitors and arrange meeting / seating spaces and amenities.
Financial & Budget Support:
- Create, submit, manage, track, and receive purchase orders and invoices.
- Track and manage department budgets and visualize usage condition.
- Conduct department purchases within policies.
- Support expense report creation and submission for executives, if required.
Basics:
- 8 years of administrative support experience.
- Clear and effective written and verbal communication skills with members of varying levels of the organization.
- Ability to represent concepts and data visually in graphs, tables, charts, and other images.
- Demonstrated ability to multi-task, prioritize, and manage a high-volume of work requests from multiple sources.
- Demonstrated ability to work independently, take initiative, manage time effectively, and proactively communicate with team and stakeholders.
- Strong attention to detail and ability to identify and implement project and process changes in a dynamic environment.
- Strong understanding of and ability to maintain privacy and confidentiality.
- Demonstrated ability in Microsoft Office Suite applications (incl. Word, PowerPoint, Excel, SharePoint).
- Experience with accounting / finance systems such as Ariba/SAP or capacity to learn on the job
Bonus Qualifications ( Not required)
- Japanese language proficiency
- PowerBI and/or Power Apps experience
- Experience managing executives’ schedules
How You Will Be Successful:
- Envision the Future
- Communicate Honestly and Broadly
- Seek Technology and Business “First”
- Embrace Diversity and Take Risks
What We Offer:
- Competitive Salary
- Comprehensive Benefit Package
- 401(k) with matching contributions
- Paid Time Off
- Employee Discounts
- Free training on all Altair products
Why Work with Us:
Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.
Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.
For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com
Ready to go? #ONLYFORWARD
At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.
Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.