Office Manager

A fast-paced, friendly, small aerospace manufacturer serving original equipment manufacturers (OEMs) is seeking an experienced Office Manager to support accounting and day-to-day administrative operations. This on-site role is well suited to an organized professional who can manage priorities independently and work collaboratively with office team.

Key responsibilities include the following accounting and office management duties:

·       Administrative Operations: Answer calls, manage correspondence, file paperwork, update records, and maintain office supplies.

·       Accounting: Manage accounts payable and accounts receivable, process weekly payroll, and prepare the company’s books for quarterly review by the accountant.

·       ERP System: Enter and maintain customer orders, vendor purchase orders, and employee labor hours in the company’s ERP system.

·       Budget and Vendor Management: Manage office budgets, process invoices, negotiate vendor contracts, and ensure timely payments.

·       HR and People Support: Assist with onboarding, maintain employee records, respond to HR inquiries, and coordinate training.

·       High school diploma or equivalent required; an associate or bachelor’s degree in business administration, operations, or a related field is preferred.

·       Five or more years of experience in office management, bookkeeping, accounting support, administration, or operations is preferred; equivalent combinations of education and experience will be considered.

·       Proficiency with accounting software and Microsoft 365 applications, especially Outlook, Word, and Excel, is required. Familiarity with office equipment and administrative systems is also required. Experience with ERP software is preferred, and training will be provided.

·       Strong organizational, prioritization, and multitasking skills, with close attention to detail.

·       Excellent written and verbal communication skills and the ability to interact professionally with employees, customers, vendors, and leadership.

·       Demonstrated ability to manage budgets, invoices, purchasing, and vendor relationships.

·       Sound judgment, discretion, and the ability to handle confidential information appropriately.

·       Effective problem-solving skills and the ability to work independently in a fast-paced environment.

·       Professional certification in office administration, bookkeeping, payroll, or a related field is a plus but not required.

·       Competitive salary ($30-40/hour) based on experience and qualifications.

·       Medical, dental, and vision insurance options, subject to plan eligibility and availability.

·       Paid time off and paid holidays.

·       Retirement savings plan through a Salary Reduction Simplified Employee Pension plan (SARSEP).

·       This is an on-site full-time position located in Lindenhurst, NY

·       Flexible daytime schedule of 35–40 hours per week.

To apply, please email your resume and a brief cover letter describing your relevant experience and interest in the Office Manager position to maya@alromachine.com. Use “Office Manager Application – Your Name” as the subject line and include your availability and salary expectations. Applications will be reviewed on a rolling basis until the position is filled. Only candidates selected for an interview will be contacted.

• We are an equal opportunity employer and consider qualified applicants without regard to any status protected by applicable law. Reasonable accommodations are available during the application and interview process upon request.