Program Coordinator

Summary

The Safety Programs Coordinator supports the development, maintenance, and implementation of workplace safety programs and systems. This role is highly execution-focused and detail-oriented, responsible for managing safety documentation, software administration, training records, and program lifecycle activities. The Coordinator ensures accuracy, organization, and follow-through across safety initiatives while partnering with leadership and internal teams.

Core Responsibilities

Safety Program Support & Maintenance

• Assist in the development, review, revision, and maintenance of safety programs, procedures, and policies
• Maintain organized program documentation, version control, and change tracking
• Monitor program review schedules, action items, and updates
• Support cross-functional collaboration when safety changes impact operations, HR, or project teams

Safety Software Administration

• Build, edit, and maintain safety management system forms, workflows, notifications, dashboards, and databases
• Maintain records including employee information, project data, SDSs, toolbox talks, and training resources
• Support software implementation, configuration, and ongoing process improvements
• Provide user support, training guidance, and basic troubleshooting

Training Records & Compliance Support

• Maintain training records and verify certification accuracy (OSHA, CPR, safety certifications, etc.)
• Log training activities, issue certificates, and distribute records as needed
• Run audits and reports to ensure accuracy, identify discrepancies, and maintain compliance tracking
• Partner with training teams to ensure system accuracy and documentation compliance

Administrative & Process Support

• Develop schedules, task lists, and tracking tools for program maintenance
• Coordinate and participate in meetings related to safety program updates
• Assist with improving internal processes, systems, and operational workflows

Required Qualifications

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and collaboratively in team environments
• Professional written and verbal communication skills
• Ability to maintain confidentiality of sensitive information
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Technical writing and document control experience

Education & Experience

• Prior experience in safety administration, compliance, operations support, or related environments preferred
• Familiarity with safety programs, policies, procedures, and compliance documentation preferred
• Experience with safety management software or similar systems preferred
• College degree preferred but not required