What are the responsibilities and job description for the Office Manager position at AlphaX?
We are seeking a reliable, organized, and detail-oriented Office Manager to support daily operations for a growing construction team. The ideal candidate is proficient in financial and office software, thrives in a fast-paced environment, and brings a proactive, solutions-oriented approach. Prior experience in homebuilding or construction is highly preferred.
Key Responsibilities
Key Responsibilities
- Manage day-to-day office operations, ensuring administrative tasks are completed efficiently and accurately
- Maintain and update financial records using QuickBooks; prepare spreadsheets, documents, and reports in Excel and Word
- Support administrative functions including filing, correspondence, scheduling, vendor coordination, and meeting preparation
- Collaborate with leadership to track budgets, invoices, payments, and project expenses
- Develop and maintain organizational systems to improve workflow and internal processes
- Serve as a central point of contact for internal staff, clients, vendors, and external partners
- Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Fast learner capable of adapting to new systems, tools, and procedures
- Previous experience with a builder or within the construction industry preferred
- Consistent, reliable work ethic with ability to maintain a Monday-Friday schedule
Salary : $50,000 - $60,000