Assistant Director of Facility Enhancement

Assistant Director of Facility Enhancement

In-Person or Remote Opportunity

About Alpha Omicron Pi:

Alpha Omicron Pi Fraternity (AOII) has been a pillar in the Fraternity/Sorority Life community since its founding date of January 2, 1897, at Barnard College. Since that date AOII has established chapters on over 200 college campuses across the United States and Canada and initiated more than 200,000 members. AOII believes Inspiring Ambition begins when one can bring one’s full self to the organization, whether in-person at HQ or remotely without regard to BIPOC, LGBTQ , national origin, religion, disability, Veteran status, age, or any other characteristic protected by applicable law. This is done through ensuring a diverse, equitable and inclusive environment which creates a culture of care allowing our staff, members, and volunteers to celebrate unique perspectives and experiences.

As members of the AOII staff team we strive to Inspire Ambition while operating simultaneously with our Culture Principles through the guidance of the AOII Ends:

Why the Assistant Director of Facility Enhancement with AOII:

As the Assistant Director of Facility Enhancement with AOII, you will be a vital member of the Properties department team through overseeing the interior design aspects of all chapter facilities new construction, renovations, and general summer projects. The Assistant Director of Facility Enhancement at AOII will work closely with all other members of the Properties department to ensure stakeholders understand initiatives and services as well as any changes impacting the member.

Reports to:

• Associate Director of Project Management

Direct Supervisor responsibilities to:

• No supervisor responsibilities

Essential Duties or Functions:

• Negotiate contracts for interior design projects, ensuring all terms align with project goals and budgets.
• Collaborate with the Associate Director of Project Management to develop and monitor project budgets.
• Track and manage the budget and progress of CapEx projects to ensure timely and cost-effective completion.
• Maintain and deliver regular reports on the success and outcomes of each CapEx project.
• Acquire and approve interior designers for projects, ensuring design elements meet standards and align with the organization’s vision.
• Partner with local chapter leadership to address design and property needs for new and ongoing projects.
• Work closely with the Assistant Director of Properties to define the scope of projects, particularly for repairs and maintenance.
• Build and maintain a strong working relationship with the Assistant Director of Properties to ensure the accuracy and thoroughness of annual corporation reviews.
• Collect and preserve photographs and documentation of completed design projects for archival purposes.
• Collaborate with the Communications team to promote completed design projects and highlight the work of AOII Properties through various media channels.
• Manage the permanent facility closure, ensuring all necessary procedures are followed.
• Oversee the planning and execution of house dedications, ensuring smooth operations and successful events.
• Represent the organization at key events, including conferences, meetings, house dedications, and celebrations as needed.
• Serve as the main point of contact between HQ staff, network volunteers, and stakeholders regarding housing initiatives, University Greek villages, and interior design projects.

Assistant Director of Facility Enhancement must be able to demonstrate:

• Active listening and problem-solving skills
• Strong interpersonal skills, including the ability to easily engage others in positive dialogue one-on-one or in a group setting, and at many different levels
• High-level of emotional intelligence
• Proven ability to think and act independently and the ability to work individually or as a member of a team
• Skills at prioritizing duties, working under time constraints, handling multiple tasks, and working independently while remaining flexible to changing priorities and assignments
• A customer-centric focus, by providing efficient and courteous services to all AOII stakeholders as well as internal partners
• Strong presentation skills regarding analysis on property assessments, and recommendations on future Capital Expenditure projects
• Strong written and verbal communication skills
• Strong budget management skills
• Excellent organizational skills and attention to detail
• Strong supervisory and leadership skills
• Ability to organize and allocate both human and financial resources
• Strong bookkeeping principles and practices

Required Qualifications:

• Ability to effectively read, write, and speak the English language
• Physical mobility and dexterity to transport files and operate general office equipment (telephone, fax, copier, computer, etc.)
• Experience in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Must be able to work evening and weekend functions as necessary
• Must be willing and able to travel
• Bachelor’s degree preferred
• Membership in a Fraternity/Sorority preferred
• Two years of relevant experience preferred

Working Conditions:

• Office setting based in Brentwood, TN, remote work capable
• Prolonged periods of sitting at a desk working on the computer
• Must be able to lift up-to 15 pounds at times

Salary Range:

• $47,000 - $58,500

Other Duties:

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AOII is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. Reasonable accommodations are available.