Administrative & Program Support Coordinator

Job Description This role provides essential administrative support to staff and contributes to the overall efficiency of our organization. The ideal candidate is detail-oriented, efficient, and committed to supporting a collaborative and purpose-driven work environment. You’ll assist with travel and expense coordination, meeting scheduling, office management, and occasional program support.  The role reports to the Operations Director and is eligible for a hybrid schedule of 3 days per week on campus once training is complete.Key Responsibilities ·       Arrange travel and submit expense reports for the Executive Director and Editor in Chief of The Pharos·       Schedule meetings as requested, manage calendars, and support event logistics.·       Order supplies, manage mail, and maintain general office organization.·       Provide administrative support to the Programs Manager during busy award cycles.·       Assist with internal communications and documentation.·       Help maintain systems and records that support program delivery and operational effectiveness.·       Assist other team members with office phone coverage and other tasks as identified Qualifications ·       Prior experience in administrative or office support, preferably in a nonprofit or mission-driven setting.·       Strong proficiency in Microsoft Office Suite, Salesforce, Monday.com, Zoom, and other productivity tools.·       Excellent attention to detail and time management skills.·       Strong written and verbal communication abilities.·       Ability to work independently and collaboratively in a dynamic environment. Preferred Attributes: Familiarity with nonprofit operations and program administration.Experience with travel booking and expense reporting systems.A proactive, service-oriented mindset with a commitment to the organization’s mission. Knowledge, Skills and Abilities ·       Ability to work independently and collaboratively in a fast-paced, mission-driven environment.·       Ability to maintain confidentiality and handle sensitive information with discretion.·       Excellent project management skills to monitor timelines and ensure timely completion of each program.·       Ability to adapt to changing priorities and take initiative in problem-solving.·       Experience collaborating across teams and building effective working relationships with partners to achieve program objectives.·       Strong analytical, communication, customer service, and technical skills to support data-driven decision-making and continuous program improvement.Company DescriptionAlpha Omega Alpha Honor Medical Society (AΩA) has a 123-year tradition of being the country’s oldest honor medical society. Established in 1902, AΩA has inducted more than 200,000 members, more than 130,000 of whom are active in the profession of medicine. AΩA has Chapters in 138 medical schools across the continental United States, in Puerto Rico, and in Lebanon. The AΩA National Office is located in Aurora, Colorado, adjacent to the Anschutz Medical Campus, and is committed to improving diversity, equity, and inclusion based on evidence that inclusion of talented individuals from different backgrounds benefits patient care, population health, education, research, and scientific discovery.

Salary : $43,000 - $48,000