Administrative Assistant

About our company culture and this position
Our company culture is far and away the #1 reason people love working at Alpha Abstract Agency! The foundation of our culture is built around helping each other to succeed by learning more and growing every day as a team. We all work toward the same goal, and no 1 person is more important than another… truly like a family. In-fact “culture fit” is the #1 quality that we look for in any new employee, that’s how important it is to us! We are a group of intelligent, open-minded people that are here to produce results while making sure our clients, co-workers, and peers all enjoy working with us. There is a saying around here, “the best idea wins, no matter who it comes from”, and we live by that in everything we build. We feel our people should enjoy their workday and enjoy their work-life balance. After all, that is what contributes to our happiness and ultimately to a higher level of performance.

About This Opportunity

This is an extremely important position here at Alpha because everyone in the company can benefit from a rockstar Admin! As an Administrative Assistant your primary role is to handle the administrative tasks that are required by the company. This includes things like scanning, mailing, answering phones, stocking supplies, supporting the processors, basic bookkeeping/banking, office tidiness, and closings!

It should be noted that this is an IN-PERSON position. Working remotely is not an option for this role as your physical presence is required to do most of the tasks and responsibilities.

Our Core Values

It’s important to know what core values we care about here, and what we are trying to do as a company. As a key player on our team your vision must align with the company and the founders to create that amazing synergy that allows the company to flourish. Our vision has 2 parts. The first is to create the most fun and unique customer experience for all parties involved in the real estate transaction. Our 2nd is to provide as much value as we can to help our clients grow their own businesses. How we get there is through our CORE VALUES:

CUSTOMER SATISFACTION – This is the first and most important core value! We achieve this through excellent communication and going above and beyond to help the customer wherever necessary. It is imperative that all parties on a transaction are treated with the utmost care, respect, and integrity to make their experience delightful.

POSITIVE OUTLOOK –Bring your A-game every day! Come to work each morning with a positive attitude and a thirst for success. You will constantly be faced with challenges, but we embrace these as learning opportunities and chances to positively impact a customer or co-worker. There are no “chores” around here, only growth opportunities!

EXTREME OWNERSHIP – Own your work by always going the extra mile. Every task that you work on should be seen through to the finish line. Always be resourceful on every challenge you face, and if a mistake is made, it is important to recognize your accountability in that mistake and take ownership so that it is not repeated. When everyone takes extreme ownership, nothing falls through the cracks!

Job Details

Title: Administrative Assistant

Compensation: $40,000 base salary notary fee bonuses

Reports To: Director of Operations

Location: 1100 East Hector St, Suite 313, Conshohocken, PA 19428

Job Type: Full Time

What does an Administrative Assistant do, anyway?

On a daily basis you will be responsible for many different parts of the company. Some things you will own, others you will help with. Working in a small company you will get the opportunity to wear many different hats.

Some basic responsibilities day to day will include:

· Answering and directing incoming phone calls

· Scanning and Mailing documents

· Stocking Office Supplies

· Check management including deposits through a check scanner as well as cutting checks for closings and vendors for accounts payable.

· Preparing and preparing closing documents

· Basic Bookkeeping/Banking

· Office tidiness including emptying the trash, and occasional light cleaning (we have an office cleaner)

· Supporting the processors and other staff

· General vendor relations for things like email signatures, wifi, printer, etc.

· Organizing company events and holiday party

· Handling in-office closings (PA notary license will be required within 60 days of your start date)

If this sounds like you, your previous education, work experience, and passions probably sound like this:

· High School degree or higher

· Licensed notary in the state of PA

· A demonstrated ability to work and achieve goals in a team structure.

· Enjoy the entrepreneurial nature of a small business. Your work and energy will directly influence the success of the company and the rest of the team.

· Seen as someone who is detail oriented, passionate, and dedicated to their work.

· A hunger to do your best with a positive attitude. Work should not be viewed as a chore; it should be appreciated as an opportunity to have an impact in progressing toward the company vision.

· Focused and ambitious to be a part of a growing team.

· Ability to quickly learn new technologies.

· Ability to multitask and handle volume of work efficiently.

Lastly, here’s what success looks like in this position:

· 2-week training period to learn new company software’s and core processes

· Always remain coachable so that you can learn and grow from mistakes. We celebrate our mistakes, which is why to succeed, you need to be able to take accountability for when a mistake is made so that we can address it and learn from it.

· The ability to work well with others. If you are sick or on vacation, someone in the company will pick up your work for that time and the same is expected of you (if possible). There is no I, we are all 1, and we all work toward the same common goal.

· Once training period is over, little to no help from direct report to handle the bulk of tasks

About Our Company

alphaabstractagency.com

Alpha Abstract Agency LLC was founded in 2020 by a pair of young, entrepreneurial real estate guys who wanted to make an impact in the existing arduous process of real estate closings. We feel that the process of buying or refinancing real estate should be a pleasant, celebratory experience. NOT something that is so often referred to by customers as “Horrible!” or “A Nightmare”. We stive to implement fun and unique ways to engage with our stakeholders to ensure the best possible experience. This vision all starts with PEOPLE, and that is why our team of people is the most important part of our company, vision, and long-term sustainable growth!

Pay: $40,000.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• What company core value resonates with you the most, and why?
• What date was the liberty bell hung?

Work Location: In person

Salary : $40,000