Executive Personal Assistant to COO

📍 San Antonio, TX (On-site with occasional off-site flexibility)

🕒 Full-Time | Dynamic Environment | High-Trust Role

At Alonso & Alonso Attorneys at Law, we pride ourselves on delivering highly personalized legal services. Every client receives tailored support—backed by education, transparent communication, strategic guidance, and thorough case management. We are a fast-growing, people-centered firm where innovation, trust, and excellence drive everything we do.

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support our Chief Operating Officer (COO). This role serves as the COO’s strategic right hand—managing both business and personal priorities to ensure smooth operations across his schedule, brands, and daily activities.

If you thrive in fast-paced environments, enjoy wearing multiple hats, and love creating efficiency for a busy executive, this is an incredible opportunity.

• Manage and optimize the COO’s professional and personal calendar (meetings, medical appointments, travel, and more).
• Coordinate virtual and in-person meetings, ensuring seamless logistics.
• Send timely reminders for key deadlines, calls, and engagements.
• Attend meetings and capture clear, actionable notes and follow-ups.
• Serve as the COO’s on-site support during social media recording days.
• Collaborate with teams managing the COO’s personal brand and content initiatives.

• Maintain the COO’s Real Estate Log and track activity across various properties or projects.
• Monitor business-related payments and ensure accurate tracking.
• Prepare reimbursements and documentation as needed.
• Review, sort, and process physical mail and incoming communications.
• Manage email inboxes—prioritizing, flagging, and responding as appropriate.
• Translate documents between English and Spanish.
• Provide daily task support across both business and personal matters.

• Exceptional discretion, confidentiality, and emotional intelligence.
• Strong multitasking, prioritization, and time-management abilities.
• Excellent written and verbal communication in both English and Spanish.
• Tech-savvy with proficiency in Microsoft Office, Google Suite, and digital organization tools.
• Comfort working around social media platforms and basic content workflows.
• High attention to detail and a proactive, solutions-focused mindset.
• Reliable, trustworthy, and adaptable to shifting priorities.

• 2 years providing support to executives or leaders.
• Experience assisting with personal brand, content creation, or social media coordination.
• Experience in a hybrid, fast-paced, or start-up-style environment.

• Accuracy and timeliness in scheduling and follow-through.
• Clear communication and responsiveness.
• Effective collaboration with business and brand teams.
• High standards of professionalism and confidentiality.
• Detailed organization of financial, personal, and logistical records.

• In-office role in San Antonio, TX, with occasional off-site support depending on the COO’s schedule.
• Fast-paced, dynamic, and highly collaborative environment.
• Involves both business and personal support responsibilities.

💼 Salary: DOE

✨ Benefits Include:

• 401(k)
• Health, Dental & Vision insurance
• Paid time off
• Mental health support resources
• Continuing education allowance