Billing Specialist

ALM Commercial Landscaping is searching for a Billing Specialist to join its growing team in Huntsville. The Billing Specialist is responsible for the accurate and timely preparation and processing of customer invoices across all companies within our commercial landscaping platform. This position works closely with local accounting and operations teams to ensure completed and recurring services are billed accurately, required supporting documentation is included, and invoices are submitted according to customer requirements and billing deadlines. This is a full-time, in-office position working Monday-Friday from 7:30am-4:00pm.

• Prepare and process customer invoices for multiple companies and locations across the platform.
• Generate recurring contract, enhancement, irrigation, construction, and other service invoices.
• Review billing information for accuracy, including customer details, contract terms, pricing, purchase orders, and completed work.
• Coordinate with Account Managers, Branch Managers, and accounting teams to obtain information needed for timely billing.
• Ensure approved work orders, enhancements, and other billable services are invoiced promptly.
• Submit invoices through customer portals, email, or other required delivery methods.
• Maintain customer-specific billing requirements, including PO numbers, supporting documentation, invoice formats, and submission procedures.
• Research and resolve billing discrepancies, rejected invoices, and missing information.
• Process invoice adjustments, credits, and rebills as authorized.
• Monitor unbilled work and follow up with appropriate teams to prevent billing delays.
• Maintain accurate billing records and supporting documentation.
• Assist with month-end billing activities and ensure established billing deadlines are met.
• Support consistent and standardized billing procedures across all operating companies.
• Assist with transitioning billing responsibilities for newly acquired companies into the centralized process.
• Perform other billing-related duties as assigned.

• 2 years of billing, invoicing, accounts receivable, or related accounting experience required; Experience with high-volume billing and/or supporting multiple locations or business units preferred.
• High school diploma or equivalent required; additional education in Accounting, Finance, or Business is preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to interpret contracts, pricing information, purchase orders, and billing instructions.
• Strong organizational and time-management skills with the ability to meet recurring deadlines.
• Ability to communicate effectively with operations and accounting teams across multiple locations.
• Comfortable working with multiple companies, customers, and billing requirements simultaneously.
• Proficiency with Microsoft Excel and accounting/business software.
• Experience with NetSuite and/or Aspire is a plus.
• Experience with customer invoicing portals is a plus.

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