What are the responsibilities and job description for the Executive Assistant Journeyman position at Alluvionic?
Job Summary:
Alluvionic is seeking an Executive Administrative Assistant Journeyman to provide high-level administrative and operational support to our senior leadership team. This role is ideal for a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys supporting executives in a fast-paced, mission-driven organization.
Must be US Citizen
Clearance Required: Must Posses Active Secret Clearance; SCI Eligible.
Location: Mclean, VA
Responsibilities:
- Provide executive-level administrative support, including calendar management, scheduling meetings, and coordinating conference calls
- Prepare, edit, and distribute correspondence, presentations, reports, and statistical summaries
- Conduct research and compile data for management reports and decision-making purposes
- Receive and assist visitors, responding to inquiries and ensuring a professional experience
- Organize and coordinate internal and external meetings, including logistics, materials, and follow-up actions
- Maintain confidential files, records, and sensitive information in accordance with company policies
- Support and collaborate with other administrative and clerical staff, including training and supervision as needed
- Assist in special projects, events, and operational initiatives to support executive leadership
- Serve as a liaison between executives, staff, and external partners, ensuring timely communication and follow-up
Qualifications:
- Associates degree required
- Minimum 3- 10 years of experience supporting senior executives in the Intelligence Community (IC)
- Proven ability to manage executive schedules, workflows, and high-level correspondence
- Strong oral and written communication skills for senior leadership correspondence
- Ability to handle sensitive information with discretion and confidentiality
- Candidates must maintain a Professional Demeanor and are expected to dress professionally in support of the client
Benefits:
- 10 PTO days, plus 5 additional days on your 10th hire anniversary
- 3 Sick/Base Closure (SBC) days
- 11 paid holidays plus 1 floating holiday
- 8 hours per calendar year for Volunteer Time Off (VTO) to support a 501(c)(3) non profit organization of your choice
- Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
- Health Savings Account
- Vision and dental insurance
- Long-term and short-term disability insurance (paid fully by the company)
- 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
- 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
- Annual incentive pay opportunity
- Tuition reimbursement up to annually (after 6 months of employment)
- Employee referral bonus per our company handbook
- Employee Assistance Program (EAP)
- Professional organization membership (after 6 months of employment)
- Paid professional certification (after 6 months of employment)
- Workers’ compensation (paid fully by the company)
- 100% employer paid IDShield® membership
- Milestone awards at 1 year, 3 years, 5 years, etc.
- On-site notary for headquarters employees
- Multiple company celebrations
Who We are:
Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.
We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.
What it’s like to work at Alluvionic:
Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.
We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.
Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience.
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