What are the responsibilities and job description for the Administrative Assistant I - Copy Room Operator position at Alluvionic?
Job Summary:
The Administrative Assistant-Copy Room Operator will oversee the efficient operation of the U.S. Marshals Service (USMS) Headquarters copy center. The center handles a high volume of various print jobs, all of which must be completed quickly and accurately. The person will offer a range of copy-related services based on agency needs and program requirements.
Must be US Citizen
Clearance Required: Yes – Obtain a Public Trust
*This is an onsite position.*
Responsibilities:
- Receive, analyze, and schedule production of duplication jobs, ensuring accuracy and timely delivery.
- Operate and maintain duplicating and finishing equipment, performing minor maintenance as needed.
- Perform document assembly tasks such as collating, binding, laminating, and labeling.
- Maintain job production and equipment maintenance records, ensuring quality control.
- Monitor and restock supplies like paper, toner, and staples, coordinating with the warehouse or equipment POC.
- Notify clients of job completion, prepare shipments, and deliver documents to the mailroom when necessary. Receives documents for duplication in the USMS in-house copy center.
Qualifications:
- High school diploma or equivalent required.
- Minimum of one year of experience in a high-volume copy center and customer service environment preferred.
- Ability to lift and move items up to 75 pounds and stand for long periods.
- Strong attention to detail, communication, and time management skills.
- Working knowledge of Microsoft Office Suite and operation of duplication equipment. High school diploma or equivalent.
Preferred Qualifications:
- Knowledge of government policies and procedures related to copy and reproduction services.
- Proficiency in operating various duplication and finishing equipment.
- Ability to manage high-volume copy tasks with accuracy and efficiency.
Benefits:
- 10 PTO days, plus 5 additional days on your 10th hire anniversary
- 3 Sick/Base Closure (SBC) days
- 11 paid holidays plus 1 floating holiday
- 8 hours per calendar year for Volunteer Time Off (VTO) to support a 501(c)(3) non profit organization of your choice
- Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
- Health Savings Account
- Vision and dental insurance
- Long-term and short-term disability insurance (paid fully by the company)
- 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
- 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
- Annual incentive pay opportunity
- Tuition reimbursement up to annually (after 6 months of employment)
- Employee referral bonus per our company handbook
- Employee Assistance Program (EAP)
- Professional organization membership (after 6 months of employment)
- Paid professional certification (after 6 months of employment)
- Workers’ compensation (paid fully by the company)
- 100% employer paid IDShield® membership
- Milestone awards at 1 year, 3 years, 5 years, etc.
- On-site notary for headquarters employees
- Multiple company celebrations
Who We are:
Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.
We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.
What it’s like to work at Alluvionic:
Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.
We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.
Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience.
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