HR/Operations Coordinator

Overview

We are seeking a dynamic and proactive HR/Operations Coordinator to join our team and drive excellence in human resources and operational processes. This role offers an exciting opportunity to coordinate vital HR functions, streamline operations, and support organizational growth. The ideal candidate will be energized by managing multiple responsibilities, fostering positive employee relations, and implementing strategic initiatives that enhance workforce productivity and engagement. Join us to contribute to a vibrant workplace where your organizational skills and HR expertise make a meaningful impact every day.

Primary Functions

Human Resources:

· Reconcile hourly associate payroll timesheets within the timekeeping system, including accurate recording of absences, vacation, holiday hours, etc.

· In conjunction with HR Manager, assist with recruiting activities, to include timely routing of position requisitions, as well as job postings within HRIS and any other approved job boards.

· Data entry into HRIS system, including by not limited to entry of new hires, terminations, employee data changes, and time away from work.

· Prepare and organize activities for new employee orientation, as well as assist with on-boarding and training activities as directed.

· Maintain employee personnel digital filing system, including removing/moving terminated files, and auditing, as necessary.

· Assist with coordination of employee relations events.

· Support and/or redirect employees with general questions, including but not limited to resetting passwords, payroll, benefit, and policy questions.

· Other duties as assigned by the Human Resources department.

Accounting:

· Collect, distribute/prepare Company mail internal and external.

· Support Plant through MRO purchasing activities, including requisition creation, purchase order creation, and placement of order with suppliers.

· Responsible for invoicing activities, including creation, and mailing of invoices to Customers, auditing invoicing for correct pricing, and invoice issue reconciliation efforts.

· Support plant controller with maintenance of project files, various projects and reports as business activities dictate.

· Complete ongoing reconciliation of Petty Cash.

· Maintain the Open Purchase Order and Received Not Invoiced reports, contacting vendors for information as needed.

· Assist customers/vendors with general questions.

· Other duties as assigned by the Finance/Accounting department.

General:

· Responsible for answering main phone line, greeting, and assisting guests, vendors, and customers in the lobby.

· Ensure proper inventory levels of all office supplies, employee break room supplies, including inventory management and ordering.

· Coordinate with vendors regarding office equipment and service agreements.

· Help coordinate with scheduling meetings

· Keep the break rooms stocked with supplies.

Experience/Knowledge

· 5 years’ experience in an HR/Finance role

· Excellent planning, time management, decision making, presentation and interpersonal skills.

· Ability to develop a high level of personal credibility with employees and management.

· The ability to work with and maintain information of a confidential and sensitive nature.

Preferred Experience/Qualifications

· Systems: Dayforce, Epicore

· Experience working in Manufacturing Industry.

Pay: From $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,000