Accounts Payable Specialist II

Contract-to-Hire

Job Summary:

We are seeking a detail-oriented and self-motivated Accounts Payable Specialist to join our fast-paced team. This role is responsible for processing a high volume of transactions (400–700 per week), managing vendor relationships, and ensuring the accuracy and timeliness of payments. The ideal candidate will possess strong organizational skills, advanced Excel proficiency, and experience working with enterprise-level ERP systems such as JD Edwards, SAP, Oracle, or NetSuite.

Key Responsibilities:

Invoice Processing:

• Review all invoices for appropriate documentation and approval prior to payment.
• Process invoices through 2-way/3-way match with P.O., handling up to 100 line items per invoice.
• Prioritize invoices based on due dates and importance.

Payment Processing:

• Process and issue payments, including checks, ACH, and other payment methods.
• Match invoices to payments and distribute checks as needed.

Vendor Management & Reconciliation:

• Manage specific vendor accounts, maintaining clear and professional communication.
• Reconcile vendor statements and resolve discrepancies through research and collaboration.
• Build strong relationships with vendors to ensure smooth operations.

Month-End Close & Reporting:

• Assist in month-end closing procedures, ensuring accurate financial records.
• Maintain files and documentation in compliance with company policies and accounting standards.

Collaboration & Communication:

• Work closely with internal teams, including purchasing, project management, tax, and general ledger teams.
• Respond promptly to vendor and internal inquiries.

Training & Process Adherence:

• Utilize video training resources for monthly or quarterly processes.
• Refer back to training materials to ensure adherence to established procedures.

Qualifications:

Experience:

• Minimum 5 years of Accounts Payable experience in a high-volume environment.
• Strong experience with vendor account management and reconciliation.

Education:

• High School Diploma or GED required.
• College coursework in accounting is preferred.

Skills & Knowledge:

• Proficient in Excel, including data analysis, reconciliation, and advanced functions.
• Strong knowledge of ERP systems, particularly JD Edwards (would also consider experience with SAP, Oracle, or NetSuite).
• Basic understanding of accounting principles and tax regulations.
• Excellent communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask and prioritize effectively.

Attributes:

• Detail-oriented with a professional and reliable attitude.
• Comfortable with video-based training and self-learning.
• Ability to work independently and collaboratively in a team-oriented environment.

Preferred Skills:

• Familiarity with taxes and their application to accounts payable processes.
• Experience in a fast-paced environment with high accuracy requirements.

*Must be able to pass a criminal background screening and credit check.