Sourcing Manager

Position Overview:  

The Sourcing Manager is responsible for assisting in all aspects of a sourcing engagement, including meeting with members and the solicitation, evaluation, negotiation, execution and implementation of vendor agreements for custom and new contract areas. Position is responsible for working with the Collaborative Committees, Value Analysis Steering Committee, supply chain leadership, and others to finalize pricing, contract documents and amendments. In addition, this position will support all AHGPO teams and assist in the facilitation of vendor contract issues as well as provide ongoing contract maintenance and support to member health systems. 

Primary Duties & Responsibilities: 

Category Management: 

· Develops and implements category and sourcing plans utilizing professional purchasing practices for assigned spend categories on an annual basis. Updates plans as needed based on changes in technology, utilization and customer needs.  

· Proactively engages stakeholders and/or key internal customers on a regular basis to review spend analysis and develop initiatives. Acts as a liaison to assist stakeholders reach business objectives. 

· Incorporates key cost drivers (price, product, process), supplier, market, and technology profiles, vendor rationalization, contract penetration status, spend optimization and strategies for addressing spend in category plans. Considers patient safety and outcomes in decision making processes. 

· Leads negotiations with business partners. 

· Supports Value Analysis program by collaboratively reviewing, preparing financial analysis and researching requests for committee review. 

· Proactively analyzes spend data to determine new areas for contracting or, enhancing current contracts. 

· Leads workgroups, creates work plans, deliverables, savings estimates and desired outcomes for initiatives with targeted due dates. 

· Validates and documents savings for budgetary purposes. Savings goals determined on an annual basis. 

· Sets priorities based on customer input, savings potential, and organizational readiness. 

· Reports progress on a monthly or as requested basis. 

Competitive Bidding:  

· Develop and implement competitive bidding process. 

· Develop and maintain product/service specific request for proposal and contract templates that conform to AHGPO standard terms and conditions and compliance requirements.  

· Identify bid opportunities and maintain bid cycle for routinely purchased items and services. 

· Utilize best practices for bid processes, e.g., vendor pre-qualification process, post-award compliance process,
product/service specifications, etc. 

Contract Management: 

· Review contracts 30-90 days in advance of expiration date. 

· Ensure that all contractual terms and conditions and related documents are consistent with administrative policy. 

· Ensure that all contracts are entered in to contract management system. 

· Maintain all contract files per AHGPO guidelines 

· Document financial impact of contracts 

· Utilize contract management tools to execute and manage contracts. 

· Develops and utilizes standard contract administration procedures such as templates and check lists. 

Vendor Management: 

· Serve as primary point of contact for vendor contract, product and service issues. 

· Resolve vendor issues including tracking and communicating resolutions.  

· Participate in the evaluation of vendor performance evaluation, e.g., delivery, quality, etc. 

· Respond and/or research identified vendor billing issues as it relates to contracting. 

· Participate in the development of procedures, incorporating best practices, as it relates to vendor management. 

Relationship Management: 

· Forges professional, effective relationships with internal customers, supply chain colleagues, process partners, and vendors. 

· Understand and integrate collaborative culture practices; work to ensure collaborative input and member satisfaction.  

· Identifies and establishes relationships with most competitive sources/suppliers. 

Other:  

· Perform all duties in accordance with AllSpire Health Partner’s policies and procedures. 

· Maintain strict confidentiality. 

· Other duties as assigned. 

· Demonstrate commitment to Company’s Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work. 

Skills, Knowledge, & Experience:  

· Bachelor’s degree required, advanced degree preferred. 

· 3-5 years of relevant healthcare contracting experience with at least two years sourcing and contract management experience. Experience in the following spend categories preferred: IT and Telecom, Capital Equipment and Med-Surg 

· Extensive experience in contract negotiations including the coordination and consolidation of SME review. 

· In-depth, up-to-date knowledge of healthcare economics. 

· Strong knowledge in fundamental contract language. 

· Strong analytical and problem-solving skills. 

· Proficiency in Microsoft Office including Outlook, Excel, Access 

Behavioral Competencies:  

· Strong organizational skills, including the ability to plan, implement, and follow through. 

· Exceptional time management skills. 

· Ability to manage multiple priorities and deadlines. 

· Excellent communication/interpersonal skills, both verbal and written. 

· Demonstrated customer service orientation, seeking to understand customer requirements and exercising judgment in meeting their expectations. 

· Effective conflict management skills.