SCM Payment Coordinator

Department: 16001120 Allina Accounts Payable Services
Shift: Day (United States of America)
Hours: 40
Contract: Non-Union-NCT
Weekend Rotation: None
Job Profile Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Job Description:

Organizes, coordinates, and maintains the day-to-day working components of the payment process, including the P-Card program and virtual single use credit card program, in order to assure end user needs are met as well as overall program objectives. Reviews weekly settlement runs and match check payments to attachments as needed. Works directly with suppliers for the virtual card program on accepting and applying payments. Assists in the cancellation and reissue of payments.

Principle Responsibilities

• Payment Card Customer Service
  • Facilitates Payment Card Application Process (subject to security access).
  • Establishes and onboards new Payment Card Holders.
  • Administers shared Outlook inboxes.
  • Answers inquiries regarding JP Morgan Payment Program, and GHX Payment Program & P-Card Program.
  • Communicates, both verbally and in writing, with stakeholders across the Allina system and at all levels to answer questions related to the payment card programs.
• Payment Card Administration
  • Processes JPM card payments on behalf of Allina’s suppliers.
  • Monitors JPM portal to review payments that require extension.
  • Processes P-Card requests through shared e-mail inboxes or Service Central tickets.
  • Supports research into all outstanding audit findings.
  • Understands project timelines and provides support.
  • Works closely with Treasury, Accounting, Information Technology, Finance, and other internal and external stakeholders on all transactions and issues.
  • Determines task resource requirements and facilitate issue resolution.
  • Reviews SPS alerts for lack of payment receipt by suppliers.
• Non-Card Payment Administration
  • Checks payment collation and mailing for supplier payments and patient refund checks.
  • Reviews “Positive Pay” checks from banking partner to assess validity of payment.
  • Voids and reissues checks.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
• 2 years of related experience
• 0 to 2 years of working knowledge of payment processes including procurement card programs involving cardholder and ghost/virtual card accounts
• 0 to 2 years of demonstrating working knowledge of purchasing software systems, Microsoft Word and Excel software tools

Preferred Qualifications

• Associate's or Vocational degree in a related field
• High school diploma or GED

Physical Demands

• Sedentary:
• Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Additional Job Description:

• 1.0 FTE (40-hours per week)

• 8-hour day shifts

• No weekends

• Full-Time benefit eligible

Pay Range:

Pay Range: $20.32 to $27.68 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary:

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) - voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Paid Caregiver Leave
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

Benefit eligibility/offerings are determined by FTE and if you are represented by a union.