Executive Assistant

Department: 16000619 System CM Care Management & Coordination
Shift: Day (United States of America)
Hours: 40
Contract: Non-Union-NCT
Weekend Rotation: None
Job Profile Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Job Description:

Provide experienced administrative support reporting to a President, Senior Vice President, or a Vice President who is not a member of the Allina Health Executive Team. Duties are broad and varied, complex and confidential. Provide executive level clerical support and calendar management. Plan and coordinate meetings and conferences.

Principle Responsibilities

• Provide administrative support at the executive level.
  • Relieve executive of administrative detail.
  • Manage executive(s) schedule / calendar.
  • Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.
  • Communicate in person or via email with Board and/or committee members on behalf of the executive.
  • Assure an efficiently operated, customer-focused administration department.
  • May attend meetings and take minutes.
  • May complete and process site license and survey applications.
  • May maintain administrative or site policies and policy database.
• Provide clerical support at the executive level.
  • Arrange and coordinate travel arrangements.
  • Compose correspondence.
  • Prepare reports.
  • Conduct special projects utilizing a variety of software programs or packages.
  • Manage and prioritize executive and department mail.
  • Monitor and manage department supplies and equipment.
  • May manage invoices and expense reports.
  • May provide support for contracts work including record management.
• May be responsible for assigned projects including work direction to others and coordination of project timelines.
• May work with patients/families that call or arrive to see the executive.
  • Act as intermediary or liaison for executive.
  • May assist to assure that questions / concerns are seen through to resolution.
  • May route questions/concerns to others.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years of experience in administrative or executive support and computer proficiency

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Additional Job Description:

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shift
• No weekends
• This role is to support system care management

Pay Range:

Pay Range: $32.92 to $45.12 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary:

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) - voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Paid Caregiver Leave
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

Benefit eligibility/offerings are determined by FTE and if you are represented by a union.