HR Generalist & Office Manager

About The Role

About Allies Of Skin

Allies of Skin is a forward-thinking skincare brand driven by science and a commitment to delivering high-performance products for a diverse, global audience.

Job Overview:

In this role, you will gain exposure and hands-on experience across a wide range of HR functions including international employee relations, onboarding, compliance, recruiting, and administrative operations. The ideal candidate is organized, resourceful, and thrives in a fast-paced, creative environment with constant change. This is an excellent opportunity for someone eager to grow and make a meaningful impact on a global organization.

You'll Do

HR Operations

• Provide day-to-day HR support across departments, ensuring smooth operations and employee satisfaction.
• Supports benefits administration, including open enrollment, new hire enrollment, and employee questions, in partnership with our PEO.
• Coordinate with the payroll administrator to ensure accurate timekeeping and payroll processing through our global payroll system.
• Assist with the semi-annual performance review and compensation cycle, including market data collection and tracking.
• Supports staff meetings, employee engagement initiatives, and staff appreciation efforts.
• Maintain employee records with confidentiality.
• Provide on-site involvement at events, including local events in the area.
• Support HR strategic projects with external HR Advisory Firm.
  
  

Recruitment & Talent Support

• Support recruitment efforts, including scheduling interviews, communicating with candidates, and preparing and sending offer letters.
• Coordinate onboarding logistics and ensure all steps of the new hire process are completed accurately and on time.
• Conduct exit interviews and manage offboarding tasks, ensuring proper closure of system access and documentation.
  
  

Onboarding & Offboarding

• Facilitate new hire orientation sessions.
• Oversee and continuously enhance the onboarding experience to set new hires up for long-term success.
• Ensure all steps of the established new hire onboarding process are completed in a timely and accurate manner.
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists.
• Support offboarding processes by sending exit surveys and conducting exit interviews.
• Ensure all steps of the established new hire onboarding process are completed timely and accurately
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists
• Support offboarding processes by sending exit surveys and conducting exit interviews
  
  

Office Management & Administrative Support

• Coordinate assets and materials for HR-related communications and resources.
• Schedule and coordinate department meetings, take notes with Copilot.
• Audit and organize all employee life-cycle HR files.
• Support employee lifecycle functions such as, but not limited to; off-boarding process, compliance training tracking/auditing and Leave of Absence compliance, etc.
• Liaise between HR and IT for all employee changes.
• Support training sessions with preparation of presentation materials, and logistics coordination.
• In-office HR representative when other team members are OOO or working on-site.
• Open company mail and ensure mail is routed to appropriate executives.
• Manage coworkingspace.
• Provide on-site support for HR and office-related needs during events and daily operations.
• Other special projects and tasks as assigned as needed.
  
  

You are

• 10 years of experience in HR or related support role
• Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred
• Experience in all of the following: supporting recruitment coordination, payroll, onboarding, offboarding.
• Familiarity with HRIS systems and office productivity tools.
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Strong organizational skills with the ability to multitask and prioritize effectively using Asana
• Excellent verbal and written communication skills
• Attention to detail in document preparation and follow-up tasks
• Customer service-oriented with a collaborative mindset
• Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools
• Must be motivated with an “Everything is possible” attitude
• Team player, problem solver, and adaptable
  
  

Preferred Qualifications:

• Familiarity with California labor laws and compliance requirements.
  
  

Why us?

• Competitive salary with performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Flexible work environment with remote work options.
• 401(k) plan with company match.
• Opportunities for career growth and professional development.
• A collaborative, innovative, and inclusive company culture.
  
  

Annual Salary range: $70,000- $80,000

Location: Hybrid West Hollywood LA. 3 X a week in office.

About Us

At ALLIES, formula is everything. We make efficacious skincare for all skins at every stage of life.

Our products are sold globally in major international multi-store retailers like Sephora SEA, SPACENK, Galleries Lafayette, MECCA, as well as thorough our own eCommerce platform.