Accounts Payable Specialist II , Corp (FT Days)

GENERAL SUMMARY:

Under the supervision of the Departmental AVP, the Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions, vendor payments, electronic payment processing, vendor maintenance, reconciliations, and related accounting activities. The position ensures compliance with organizational policies, accounting principles, internal controls, and applicable regulatory requirements while providing excellent customer service to internal departments and external vendors.

EDUCATION:

High school diploma or equivalent required.

Associate's degree in Accounting, Business Administration, Finance, or related field preferred.

WORK EXPERIENCE:

Three (3) years of Accounts Payable or accounting experience preferred.

Healthcare accounting experience preferred.

CHARACTERISTIC DUTIES & RESPONSIBILITIES OF JOB:

E = Essential Element NE = Nonessential Element

• 50% Review, verify, code, and process purchase order and non-purchase order invoices for accuracy, completeness, appropriate approvals, and supporting documentation. Enter invoices into the Accounts Payable system accurately and timely while ensuring compliance with organizational policies and payment terms. (E)
• 20% Process, reconcile, and maintain documentation for vendor payments, including checks, ACH, corporate credit cards, and other electronic payment methods utilized by the department. (E)
• 10% Research and resolve invoice, payment, vendor, and account discrepancies by working collaboratively with vendors and internal departments. Reconcile vendor statements and respond to vendor and departmental inquiries. (E)
• 7% Assist with month-end close activities, including the preparation of accrual journal entries. (E)
• 5% Maintain Accounts Payable records and supporting documentation to ensure compliance with audit requirements, internal controls, and record retention policies. (E)
• 5% Assist with annual 1099 reporting, vendor maintenance, and other accounting support functions as assigned. (E)
• 3% Participate in process improvement initiatives and perform other accounting or administrative duties as assigned. (E)