Production Administrative Assistant

Production Administrative Assistant
One Allied Way Manchester, CT 

Helping production stay organized, on schedule, and on target!

Allied Printing Services Inc. is a family-ran, full-service commercial and financial printer that’s been leading the industry since 1949. With advanced sheetfed, web, large format, digital press capabilities — plus New England’s largest bindery/finishing operation — we’re proud of our history and excited about our future. Now, we’re looking for skilled Cutter Operators to join our growing team.

Production Assistant

The Production Administrative Assistant will assist the Production Planner Manager with job planning, technical production coordination, and communication between sales, clients, and manufacturing teams.

What You’ll Do:

• Help monitor and control job flow by reviewing production schedules and supporting on-time delivery of products that meet company and client quality standards.
• Maintain awareness of the status of all active jobs to respond to inquiries and escalate potential production issues quickly.
• Work collaboratively with department managers and supervisors to maintain an accurate and efficient production schedule across all operations.
• Support coordination with the Estimating department to develop layouts and production plans that follow best practices and optimal manufacturing processes.
• Review incoming jobs against estimate specifications and report discrepancies so estimates or schedules can be adjusted when necessary.
• Assist in communicating production issues, updates, or schedule changes to Sales Representatives and/or clients.
• Help monitor proof production, ensuring proofs are delivered promptly to customers and returned in a timely manner to maintain production timelines.
• Maintain customer contact when needed and occasionally assist with press checks or press viewings.
• Support oversight of production quality and accuracy throughout the manufacturing process.
• Perform additional duties and responsibilities as assigned.

What You Bring:

• Associate’s or bachelor’s degree in Printing Technology, Graphic Communications, Production Management, or a related field preferred.
• 1–3 years of experience in a printing, manufacturing, or production support environment preferred.
• Basic understanding of commercial printing processes (prepress, press, bindery, and finishing).
• Familiarity with production scheduling, job tickets, and workflow within a print manufacturing environment.
• Proficiency in Microsoft Office Excel, Word, Outlook and Adobe Acrobat for reviewing files and job documentation.
• Ability to read and interpret job specifications, production orders, and estimates.
• Strong organizational skills with the ability to track multiple jobs and priorities simultaneously.
• Effective communication skills to coordinate between sales, production teams, and management.

Physical Requirements:
 Walking 50% | Standing 50%. Lifting, pushing, pulling or carrying 50 lbs. and more.

The Details:

Job Type: Full Time
Shifts Available:  1st shift (8:00am- 4:00pm)

Why You’ll Love Working Here:
You’ll join a supportive team that values innovation, teamwork, and growth. We’re proud of our history but even more excited about the future — and we’re looking for motivated people like you to help us get there. If you meet our minimum qualifications and are eager to thrive in a fast-paced, growing environment, we invite you to become part of our team. This is an excellent opportunity to build your career with a company that combines decades of expertise with a commitment to innovation and exceptional service. 

Great Benefits: 
Medical, Dental, Vision, Life Insurance, Disability, 401(k), 401(k) match, Employee Assistance Program, Voluntary Benefits: Critical, Accident, Hospital Indemnity, Paid Time Off: Vacation, Sick, Holiday, 2nd (12%) & 3rd (15%) shift differentials, Paid Weekly, Growth Opportunities, Employee Referral Bonus, Work-Life Balance, Great Company Culture.

Allied Printing Services is an equal opportunity employer. All qualified applicants and employees are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, genetic information, disability, military or veterans' status or any other legally protected status or basis prohibited by applicable federal, state, or local laws. Allied Printing Services prohibits harassment of applicants and employees based on these protected categories. If you need an accommodation to apply, please let us know.