What are the responsibilities and job description for the Payroll Administrator position at Allied Media Projects?
About this Position
The Payroll Administrator at Allied Media Projects plays a vital role in overseeing daily payroll, ensuring payroll data is accurately represented and integrated into the financial system. This role will ensure accurate processing and recording of the company’s payroll and all applicable taxes and SUI, provide timely and accurate financial information, and participate in daily changes and data entry. This role will also, ensure efficient coordination of accounting tasks, and offering interdepartmental support for finance-related projects and requests. The Payroll Administrator also provides crucial administrative support for day-to-day finance operations, ensuring smooth and timely completion of tasks.
Responsibilities
- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
- Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.
- Coordinate general payroll email inbox, including converting correspondence into assigned support tasks in the payroll inbox.
- Prepare and maintain accurate records and reports of payroll transactions.
- Reconcile monthly payroll journal entries between payroll provider, accounting system, and bank
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitate information by providing records and documentation to Accounting Manager and auditors.
- Oversee and maintain accurate PTO tracking and reporting system
- Responsible for processing and sharing internal payroll management reports
- Responsible for all payroll related questions, including but not limited to tax liabilities
- Contact various department supervisors for any missed times
- Identify and recommend updates to payroll processing software, systems, and procedures.
- Collect payroll information and materials needed for audit
- Ensure accurate and timely year-end reporting (W-2, W-2c, quarterly tax, annual ACA).
- Lead payroll system training and support for new team members
- Perform other duties as assigned.
- Assist the Finance team with basic accounting and administrative tasks as needed
- Assist with data entry and maintenance within Sage Intacct and other financial systems.
- Help maintain accurate financial records and organized electronic files.
- Support payroll-related reconciliations and reporting preparation.
- Assist with preparing spreadsheets and basic financial reports in Excel.
- Provide backup support for day-to-day finance operations and special projects.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications
- Extensive knowledge of the payroll function, including preparation, balancing, internal control, and payroll taxes.
- 3 years of related experience is required
- Working knowledge of payroll best practices
- Strong knowledge of federal and state regulations
- Advanced excel skills preferred
- Proficiency with Sage Intacct preferred;
- UKG Ready knowledge is strongly preferred
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
This is a Full-Time position, based in Detroit, MI. This role will operate in a Hybrid working capacity, requiring 1-2 in-office work days per week.
Please send the following to work@alliedmedia.org with the subject line “Last Name, First Initial – Payroll Administrator”:
- Cover Letter (Please include an answer to the question: “What unique skill(s) or asset will you be bringing to AMP and our accounting team?”)
- A Resume/CV
All completed applications received by June 12th will be considered.