What are the responsibilities and job description for the Interior Projects Operations Manager position at Allied Fire Protection?
INTERIOR PROJECTS OPERATIONS MANAGER
Job Description
Job Responsibilities include but are not limited to:
Job Description
Job Responsibilities include but are not limited to:
- Manage Materials and Equipment ordering processes for Remodel Department
- Manage Field Superintendent/ project scheduling
- Manage Designer(s) and work with sales and RME-G for reviews
- Manage Shop inventory, material purchasing, van stock programs
- Oversee and manage budgets for each project
- Demonstrate management/leadership abilities including training, coaching, and mentoring field personnel
- Manage timecards & vacation schedules for assigned staff members
- Effective interaction with customers
- Set and manage productivity and performance expectations for field personnel
- Ensure that work outside scope is identified for change orders
- Provide all appropriate field documentation to close out projects
- Provide schedule for installer and track hours assigned to projects
- Lead regular Staff Meetings- provide updates to Department Manager as needed
- Provide accurate project status updates to Department Manager
- Conduct regular job site safety audits, provide a safe working environment for all employees, maintain weekly Tool Box Talks, and comply with all company safety practices
- Conducts performance reviews and assessments on Operations staff
- Interviews field personnel
- Participate in corporate meetings, managers meetings, remodel department meetings and company events
- Other duties as assigned
- Schedule field technicians
- Attend Contractor meetings
- Issue POs for Material/ Equipment Rentals
- Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
- Safety First
- Start each meeting with a Safety Topic
- Complete Monthly Jobsite Visits/Observations
- Hold team accountable for all Safety Initiatives
- Promote Safe Driving of Company Vehicles and Personal Vehicles (with car allowance) – Self and Team
- Communicate effectively and professionally within the department and with internal and external customers
- Understand and Follow HR and Safety Initiatives and Processes
- Conduct Weekly Meetings with Team – Superintendents, Administration, Sales, Design, etc.
- Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
- Determine jobs to be billed, know projections for the month for Construction/Remodel, ensure daily/weekly billing for Service and Inspections
- Confirm required payment terms on open jobs
- Timely Review and Sign Off on Reports
- Active, Inactive, Greater than 50% Profitability
- Liens and Notices
- Track and Ensure Profitability of Department
- Oversee Change Order Management
- Promote and Track Department Growth – stretch goal of 20%/year (Remodel, Service, and Inspections); department goals to be discussed annually
- Support and Ensure Team Adherence to All Company SOPs – Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc.
- Ensure jobs are set up in the correct department – i.e. SC, SR, SS, SD, SI, etc.
- Ensure Inventory Control measures are in place for department
- Ensure multiple bids for Material Purchasing optimization
- Manage Subcontractors and review/approve all subcontractor invoices prior to payment
- Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities
- Maximize Labor Production and Efficiency while maintaining quality standards
- Overhead Review – semi-annual meetings with leadership
- Maintain Quality Control in all aspects of the department
- Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities
- Reduce Turnover and Increase Retention within department
- Training
- Input and Development of Training Requirements
- Commitment to Training at all levels for all team members
- Be an Expert on Every Aspect of Your Business/Department
- Reports – Sales, Active/Inactive, WIP, Liens and Notices, Unapproved Change Orders, etc.
- Operations – Labor/Productivity, Materials Purchasing
- Sales
- Administration
- Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.
- Must have knowledge of fire sprinkler piping systems which includes fabrication of related piping and the various materials and applicable joining methods
- Understand fire protection installation requirements
- Ability to properly read fire protection blueprints
- Minimum education of High School Diploma or equivalent
- Knowledgeable with NFPA 13 rules and all necessary codes
- Nicet II and III certification preferred
- Knowledge of P&L a plus
- Experience or knowledge of Excel
- Minimum of 5 years of field experience with fire sprinkler system installation
- Minimum of 3 years or supervisory experience required
- Ability to take direction from senior management
- Accurately complete and maintain all paperwork
- Must have valid state driver’s license and good driving record
- Self-motivated, ambitious, and interactive
- Communicative, detail-oriented, and organized
- Ability to interact and communicate in a professional and positive manner with other trades, customers, project managers, county officials, general contractors, etc.
- Demonstrate positive team work and ability to be a team leader and mentor
- Complete projects in a timely manner while providing the highest standard of quality work and customer satisfaction
- Excellent written and oral communication skills
- Proficient in the use of personal computer to include Windows operating systems