What are the responsibilities and job description for the Buyer position at Allied Fire Protection?
BUYER
JOB DESCRIPTION
Job Responsibilities:
The Warehouse Buyer will collaborate with the warehouse personnel, Inventory Specialist, and Project Teams to ensure materials are competitively sourced, vendor performance is optimized, and PO’s are issued with accuracy and speed to meet field readiness and workflow demands.
- Field Request Validation & Material Planning – Align jobsite requests with BOMs, field input, and inventory status to reduce errors
- RFQ & Vendor Coordination – Work with project teams to issue RFQs and ensure vendor alignment with project timelines and specifications
- Purchase Order Generation – Convert validated requests into POs, ensuring accuracy in job codes, quantities, and delivery timelines.
- Fulfillment Oversight – Track orders through delivery, update field teams, and escalate issues
- Receiving Confirmation & PO Closure – Work with warehouse, project, and AP teams to confirm receipts and ensure matching documentation for invoice processing and closure
- Work with vendors to resolve issues if items are missing or damaged within shipments
- Forecasting and maintaining inventory storage space in the warehouse; Ensuring efficient organization of the warehouse
- Training staff in stocking procedures and dating methods
- Assist with evaluating the selection and shipping process; work to improve efficiency
- Keeping up-to-date with industry trends and update inventory as needed; ability to adapt processes into a digital process (bar coding, scanning, etc) as a future goal
- Other duties as assigned
Expectations:
- Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
- Safety First
- Ensure timely and complete submittal of JSAs, Toolbox Talks, Audit Forms, etc. as it applies to the warehouse
- Hold yourself accountable for all Safety Initiatives
- Hold yourself accountable for Safe Driving of Company Vehicles
- Ensure awareness and support of Stop Work Authority
- Complete all Training Requirements – Safety, Certifications, etc.
- Submit accurate Timesheet – job numbers/names, OT and travel pay, completed on time, etc., support transition to Electronic timesheet submittal
- Ensure all required documents are complete, accurate and professional, with required signatures
- Ensure proper Inventory Management – review, update, and approve packing slips – submitted timely, proper material management
- Timely processing of returns; Keep jobsites clean and organized
- Support and ensure adherence to company SOPs
- Communicate effectively and professionally within the department and with internal and external customers
- Teamwork – maintain positive interactions within your team, local office, etc.
- Actively participate in required team meetings
Knowledge:
- Basic Math and Reading
- Understand and follow basic Safety procedures
- Minimum education of High School Diploma or Equivalent
- Forklift Certified preferred
Work Experience:
- Buyer with construction or fire protection experience
- Vendor and material buying and selecting experience
Skills and Competencies:
- Intermediate computer skills required (MS Office Software)
- Inventory Management software experience
- Good communication skills; both verbal and written
- Sense of pride, integrity, and organizational ability
- Must enjoy working independently and outdoors
Physical Requirements:
- Standing and walking for most of the shift
- Working in heights to organize high shelving
- Lifting up to 50lbs
- Use of warehouse machinery on a daily basis
- Able to bend, reach and kneel with ease