What are the responsibilities and job description for the Legal Secretary position at AllianceStaff, LLC?
Our client, a full-service business law firm, is seeking an experienced Legal Secretary to join a strong team and an excellent firm culture! Candidates should have experience supporting teams involved in work on transactional matters such as trust and estates, real estate transactions, contracts, and other business-related legal activities.
Essential Duties and Responsibilities:
- Draft, edit, and proofread legal documents, including contracts, agreements, and correspondence.
- Prepare and format documents according to legal standards and firm guidelines.
- Assist in the preparation of transactional documents, such as closing binders and deal summaries.
- Assist in the opening of new client files.
- Assist in the review, edit and preparation of client billing.
- Assist in the preparation and filing of legal documents with government agencies and regulatory bodies.
- Manage attorney calendars, schedule meetings, and coordinate appointments related to transactions.
- Organize and maintain transactional documents and files, both electronically and in hard copy.
- Handle phone calls, emails, and other correspondence related to transactional matters.
- Ensure compliance with filing deadlines and requirements related to transactions.
- Maintain strict confidentiality of client information and sensitive legal matters.
- Qualified candidates will have at least 5-10 years’ experience as a legal secretary and proficiency in Microsoft Word, Outlook, Excel, and document management systems.
- The candidate should be confident, highly organized, resourceful, and detail-oriented.
- Candidates should demonstrate an ability to be proactive, assertive, and willing to work independently and collaboratively with other legal assistants, paralegals, and attorneys to meet deadlines and provide excellent internal and external client service.
- Candidates should be able to communicate clearly and concisely with a solution oriented approach.
