Receptionist Administrative Assistant

Job Description

The Receptionist/Administrative Assistant is the first point of contact for clients, vendors, and team members. This role requires a professional, organized, and personable individual who can handle multiple tasks efficiently in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and thrives on ensuring smooth day-to-day office operations.

Key Responsibilities:

• Front desk management
• Greet and welcome visitors, clients, and vendors with professionalism and warmth.
• Manage all incoming calls, emails and correspondence, ensuring prompt and accurate responses.
• Maintain a clean and organized reception area.
  
  

Administrative Support:

• Provide administrative assistance to property management and maintenance teams, including scheduling meetings, preparing documents, and managing calendars.
• Organize and maintain electronic and physical files for contracts, invoices and maintenance records.
• Assist with data entry, reporting, and tracking of property management and maintenance activities.
  
  

Office Coordination:

• Order and maintain office supplies, ensuring inventory is stocked and well-organized.
• Liaise with vendors, contractors, and service providers to coordinate office maintenance and services.
  
  

Client and Tenant Relations:

• Serve as a liaison between property managers and tenants, addressing work orders and concerns promptly.
• Assist in distributing notices, processing applications, and coordinating tenant move-ins and move outs.
  
  

Special Projects:

• Support event planning, marketing efforts, and team-building initiatives as needed.
• Collaborate on process improvements to enhance operational efficiency.
  
  

Qualifications:

• Proven experience as a receptionist, administrative assistant, or similar role (preferably in real estate or construction).
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Buildium or similar property management software is a plus.
• Exceptional organizational and multitasking abilities.
• High School Diploma or higher-level education.
  
  

Company Description

Alliance brands are now comprised of a group of service companies.

• Alliance Real Estate Group-specializing in multi-family and single-family rentals
• Alliance Property Maintenance
• Alliance Investments
  
  

Alliance brands are now comprised of a group of service companies. -Alliance Real Estate Group-specializing in multi-family and single-family rentals -Alliance Property Maintenance -Alliance Investments