What are the responsibilities and job description for the Office & Accounting Manager position at Alliance Painting?
Alliance Painting is a fast-growing residential painting company looking for a highly organized, detail-oriented Office & Accounting Manager to oversee the administrative and financial functions of our office.
This is a key position within our company. We need someone who takes ownership, follows through, catches problems before they become bigger problems, and can be trusted to keep the administrative side of the business running smoothly.
Responsibilities
- Manage accounts payable and ensure bills and vendors are paid accurately and on time
- Review invoices, statements, transactions, and account balances for accuracy
- Assist with accounts receivable and outstanding customer balances
- Manage company credit card and banking administration
- Support payroll and accounting processes
- Maintain accurate financial and administrative records
- Coordinate with vendors, banks, CPA/accounting partners, and company leadership
- Manage office paperwork, insurance documents, vehicle records, renewals, and other administrative requirements
- Assist with customer communication, online reviews, and follow-up
- Track deadlines and open items through completion
- Identify discrepancies or potential problems and proactively resolve or escalate them
- Maintain an organized, professional, and responsive office environment
What We're Looking For
We want someone who is:
- Highly organized and detail-oriented
- Strong with numbers and financial administration
- Proactive and comfortable solving problems independently
- Dependable, responsive, and accountable
- Excellent at managing multiple priorities and deadlines
- Comfortable with accounting software, online banking, spreadsheets, and technology
- A strong communicator with employees, customers, vendors, and leadership
- Someone who closes loops and follows through without needing constant reminders
Previous experience in office management, bookkeeping, accounting administration, construction, or home services is strongly preferred.
Our Expectations
At Alliance Painting, ownership matters. When something falls within your area of responsibility, we expect you to see it through.
We move quickly, communicate clearly, address problems early, and do what we say we're going to do.
The standard for this position is simple: When you say something is handled, the team should be able to trust that it's handled.