Budget Coordinator

ALLIANCE FOR COMMUNITY EMPOWERMENT, INC.

JOB DESCRIPTION

JOB TITLE:        Budget Coordinator                                 DEPARTMENT: Finance

REPORTS TO:  Finance Director                                        FLSA:    Exempt

Grade:  3                                                                                   Starting Salary:  $65,000-70,000 Annually

JOB SUMMARY:

This position provides high-level administrative and analytical support to the Finance Department. Assists the Finance Director with budget projects and coordinates the preparation of the annual budget. Assists departments in the preparation of operating budgets and reviews budget requests. Maintains and monitors budgets and budget systems throughout the year. 

ESSENTIAL FUNCTIONS: 

1. Develop and prepare budgets for new grants and the renewal of grant applications for programs to be submitted to funding agencies and/or internal departments. 
2. Prepare and submit budget revisions and amendments when necessary to funding sources and/or internal sources.
3. Analyze funding and expenditure practices. Make recommendations when appropriate.
4. Interpret data regarding budgets and funding source requirements for completing all required forms.
5. Summarize and set forth data concerning year-to-date expenditures and the balance of available budgets for the Finance Director, Program Directors, and the ABCD Board of Directors on a monthly basis.
6. Make an analysis relative to expected over/under expenditures based on the current spending trends of the various programs. Suggest corrective action to the Executive Director, the Finance Director, and the Program Directors when so requested/assigned.
7. Develop and maintain a Cost Allocation Plan for budget development. Prepare personnel/salary distribution schedule for budget preparation of various grants. Coordinate information with the Human Resource Department and Payroll Department.
8. Work closely with Program Directors to ensure that they fully understand what is being placed in each line item and the rationale for the same when developing budgets.
9. Meet with the Program Directors, the Finance Director, and the Executive Director to update them on current budget expenditures.
10. Develop resolutions for submission to the Board of Directors for approval for each grant to be submitted to the funding source.
11. Be responsible for budgetary monitoring/forecasting.

OTHER RESPONSIBILITIES: 

1. Visit with funding sources as needed, to determine their requirements as far as forms to be used, deadlines, and other requirements are concerned. Conduct other visits when required.
2. Attend meetings, workshops/seminars, and conferences as required.
3. Serve on the Directors Team, Executive Management Team, Insurance Committee, and any other committees as required.
4. Maintain all funding sources' contracts on file.
5. Enter and maintain all budgets on the Blackbaud accounting system.
6. Supervise Budget Assistant or other employees assigned to the Budget Office.
7. Perform work-related duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED 

1. Bachelor's Degree in Finance, with a strong financial management background and relevant experience with budgeting, cost proposals, and/or contract/grants administration.
2. Five years of work experience in program planning, including a minimum of three years with direct responsibility for budget preparation and cost allocation development.
3. Must be familiar with budgeting procedures and have a general knowledge of the principles of accounting.
4. Must have a comprehensive grasp of the nature and dynamics of community organizations as an essential background for meeting outlined responsibilities.
5. Strong computer skills with a working knowledge of Word and Excel are required. Knowledge of a non-profit accounting system software program would be extremely helpful.
6. Must be familiar with Federal and State funding guidelines.
7. Must be able to organize an extensive and often varied range of work in an orderly manner, meeting required deadlines as specified by the Finance Director and funding sources.
8. Strong written, verbal, and interpersonal skills required.

PHYSICAL REQUIREMENTS

                                                                                                HOURS/DAY

                                                                                                0-1       1-2          2-4       4-7

Standing                                                                                   X                    

Sitting                                                                                                                               X

Reaching                                                                                  X

Driving                                                                                     X

Walking                                                                                                X

Twisting                                                                                   X

Squatting                                                                                  X

Lifting                                                                                      X

Bending                                                                                   X

Gripping                                                                                                               X

Keyboard use                                                                                                                   X