What are the responsibilities and job description for the Finance and Gift Processing Administrative Assistant position at Alliance Defending Freedom and Careers?
Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.
Locations: Scottsdale, AZ
Team Overview
The Finance and Gift Processing Administrative Assistant II provides essential support to the Finance team by ensuring accurate processing of donations, maintaining donor and financial records, and assisting with various accounting and administrative functions. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
In this position, you will provide support in three key areas:
Administrative Support:
- Provide high-level administrative support, including proofreading documents, managing correspondence, and preparing reports and presentations.
- Coordinate and manage projects essential to the Finance team in conjunction with leadership.
- Assist the SVP and VP of Finance with calendar appointments, travel arrangements, and meetings.
- Complete accurate and detailed department expense reporting.
- Serve as a Notary for the Finance team and other departments (notary license expense covered).
Gift Processing Support:
- Process and record incoming international donations.
- Process, deposit, and record incoming donations (checks, credit cards, recurring giving) in compliance with financial policies and procedures.
- Maintain the donor database with accurate and updated information.
- Create new accounts in the donor database.
- Research and assign account numbers for checks without donor IDs.
- Assist with opening and sorting incoming mail, as assigned.
- Support data integrity projects, as assigned.
Finance & Accounting Support:
- Assist with accounts payable processing, vendor maintenance, and annual 1099 preparation.
- Assist with the month-end and year-end close process.
- Provide support for various accounting and finance functions for the finance team.
Other Duties:
- Perform additional related tasks or special projects as assigned
Minimum Qualifications
- 2 years of administrative, office manager, data entry, accounts payable, or gift processing experience.
- Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
- Strong administrative skills and the motivation to independently handle repetitive work.
- Excellent communication skills—verbal, written, and interpersonal.
- Very strong attention to detail and proofreading ability.
- Ability to work independently and collaboratively within a team.
- Strong initiative, reliability, and follow-through on assignments.
- Ability to maintain strict confidentiality in performing duties.
Preferred Qualifications
- Experience using Salesforce is a plus
- Licensed Notary is a plus
Pay & Benefits
At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.
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