What are the responsibilities and job description for the Project Coordinator position at Alliance Construction & Design?
Position Summary:
The Project Coordinator plays a key role in supporting project managers and project teams through all phases of construction. This position is responsible for coordinating documentation, tracking project progress, facilitating communication, and helping ensure projects are completed safely, on schedule, and within budget. The ideal candidate is organized, proactive, detail-oriented, and comfortable working in a fast-paced construction environment.
Essential Duties and Responsibilities:
- Support Project Managers with day-to-day project administration
- Assist with project setup, including contract documents, drawings, and specifications
- Maintain and organize project documentation (RFIs, submittals, meeting minutes, change orders, etc.)
- Track submittal and RFI logs to ensure timely reviews and responses
- Coordinate with architects, engineers, subcontractors, and vendors
- Collect, review, and track Certificates of Insurance (COIs) from subcontractors and vendors to ensure coverage meets company and project insurance requirements
- Verify COIs are compliant with required limits and notify appropriate parties of deficiencies or expirations
- Assist with scheduling, procurement tracking, and material deliveries
- Prepare and distribute meeting agendas, notes, and project updates
- Support closeout activities, including O&M manuals, warranties, and final documentation
- Help ensure compliance with company procedures, project requirements, and safety standards
Qualifications/Requirements:
For consideration, the preferred candidate needs:
- Associate’s or Bachelor’s degree in Construction Management or related field preferred
- 1-3 years of experience in construction administration or project coordination
- Strong organizational and time-management skills
- Proficient with computer programs including but not limited to Excel, Word, Microsoft Office 365; experience with Procore or similar construction management software preferred
- Attention to detail with a problem-solving mindset is required
- Ability to manage multiple tasks and deadlines in a team-based environment
- Valid driver’s license
Work Location:
- Based in Wrightstown, WI
- Occasional job site visits as needed
Alliance provides a full benefit package including vacation, health, dental & vision insurance, 401k match and company paid disability and life insurance.
Alliance Construction & Design is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace that embraces diversity and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to providing equal employment opportunities to all individuals and ensuring a work environment free of discrimination and harassment.
If you require reasonable accommodations during the application or interview process due to a disability, please contact us at (920) 336-3400. We are committed to providing necessary accommodations to ensure equal opportunities for all applicants.
If you require reasonable accommodations during the application or interview process due to a disability, please contact us at (920) 336-3400. We are committed to providing necessary accommodations to ensure equal opportunities for all applicants.