What are the responsibilities and job description for the Medical Records Tech. position at Alliance Cancer Specialists?
Overview:
Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES: Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system. Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart. Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes. Releases medical records information to persons or agencies according to State and Federal regulations. Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts. Picks up out guides at designated locations and returns to Medical Records. Catalogue charts for storage and keeps electronic reports of those records. Submits request for chart retrieval from storage if needed to comply with a medical records request. Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind. Keeps a record of new patients for weekly physicians OCM meetings Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff. Sends out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS. In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment. Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed. Sends outgoing faxes and distributes incoming faxes. Prepares correspondence, memos, forms and other typing as requested by supervisor. MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Position requires 3-5 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail and Quality Focus skills needed.
Join Our Team at Alliance Cancer Specialists!
We are seeking a detail-oriented and organized Medical Records Technician for our Bensalem Practice to support our mission of providing exceptional cancer care. This role is essential in maintaining accurate and secure patient records while ensuring compliance with state and federal regulations.
We are seeking a detail-oriented and organized Medical Records Technician for our Bensalem Practice to support our mission of providing exceptional cancer care. This role is essential in maintaining accurate and secure patient records while ensuring compliance with state and federal regulations.
Key Responsibilities
- Scan and attach internal/external correspondence and electronic medical reports into patient charts.
- Pull charts for scheduled appointments and ensure all documentation is complete.
- Print, mail, and fax patient chart information as requested and authorized.
- Release medical records in compliance with state and federal regulations.
- Maintain and catalog patient records for storage and retrieval.
- Monitor physician dictation in EMR and follow up as needed.
- Prepare correspondence, memos, and forms as requested.
- Provide backup assistance to front office staff and support efficiency.
- Handle FMLA/Disability forms and communicate with patients upon completion.
- Manage incoming/outgoing faxes and distribute appropriately.
Qualifications
- High school diploma or equivalent required.
- 3–5 years of experience, preferably in a medical office setting.
- Previous medical records experience preferred.
- Knowledge of electronic health record systems.
- Strong time management, organizational skills, attention to detail, and quality focus
Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES: Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system. Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart. Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes. Releases medical records information to persons or agencies according to State and Federal regulations. Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts. Picks up out guides at designated locations and returns to Medical Records. Catalogue charts for storage and keeps electronic reports of those records. Submits request for chart retrieval from storage if needed to comply with a medical records request. Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind. Keeps a record of new patients for weekly physicians OCM meetings Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff. Sends out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS. In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment. Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed. Sends outgoing faxes and distributes incoming faxes. Prepares correspondence, memos, forms and other typing as requested by supervisor. MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Position requires 3-5 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail and Quality Focus skills needed.