What are the responsibilities and job description for the Externship Program Assistant position at Alliance Animal Health?
Company Description
Alliance Animal Health is a fast-growing, private equity-backed Veterinary Service Organization that partners with veterinarian practices across the United States. As a majority owner and business partner, we provide world-class support in talent acquisition, marketing, human resources, finance, and operations—so our practices can focus on delivering exceptional care to animals.
Our core values—Passion, Engagement, Trust, and Service (PETS)—guide everything we do. We empower our doctor partners to make the best medical decisions for their practices, while we tailor business solutions to support their unique goals. Our collaborative, people-first culture is built on open communication, innovation, and respect for the individuality of every hospital we serve.
Job Description
Position Summary
The Externship Coordinator Assistant plays a key role in supporting the planning, coordination, and execution of veterinary student externship programs. This position ensures a seamless and engaging experience for students while supporting long-term recruiting efforts and strengthening relationships with veterinary schools.
Key Responsibilities
Externship Coordination & Administrative Support
- Coordinate externship outreach, applications, and scheduling support
- Assist in matching students with hospitals based on interests and learning goals
- Screen applications to ensure candidates meet program requirements
- Collect and organize student learning objectives and required documentation
Communication & Student Experience
- Serve as a primary point of contact for externs, ensuring timely and professional communication
- Address student questions and concerns to create a positive experience
- Document student interactions in SmartRecruiters (applicant tracking system)
- Partner with the Externship Coordinator to resolve issues and improve processes
Documentation & Program Tracking
- Maintain accurate records of participation, hours, and required paperwork
- Manage school-specific documentation requirements
- Track engagement and outcomes to support program effectiveness and recruiting goals
Collaboration & Event Support
- Collaborate with recruiting, operations, and hospital leadership teams
- Support coordination of recruiting events, career fairs, and campus visits
- Assist with travel arrangements and logistics as needed
- Contribute ideas to improve student programs and processes
Qualifications
Education
- Bachelor’s degree preferred
Experience
- Experience in coordination, scheduling, or administrative support required
- Experience with high-volume programs or enrollment processes preferred
- Veterinary or healthcare experience preferred
Skills & Competencies
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Adaptability to work with individuals from diverse backgrounds
- Strong problem-solving skills with a solutions-oriented mindset
- Proficiency with applicant tracking systems, scheduling tools, and standard office software
Personal Attributes
- Passion for supporting veterinary students and the profession
- Empathetic, patient, and student-focused approach
- Collaborative team player with a positive attitude
- High level of accountability and reliability
Additional Information
Travel Requirements
- Up to 25% travel for campus visits, recruiting events, and career fairs
- Coordinate and book travel through the company travel program
- Represent Alliance Animal Health at student and industry events
Why Join Us?
Join a team that is passionate about advancing veterinary care and supporting the next generation of professionals. At Alliance Animal Health, your work directly contributes to meaningful experiences for students and stronger partnerships across the veterinary community.
WE ARE A DRUG-FREE & EQUAL OPPORTUNITY EMPLOYER.
Company Policy Forbids Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Marital Status, Sexual Orientation or National Origin.