What are the responsibilities and job description for the Director of Procurement position at Allentown School District?
Salary: $113,210-$158,494
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of educational achievement, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Under the general direction of the Business Manager, the Director of Procurement will oversee and coordinate district purchasing functions. The director will serve as the primary point of contact for all procurement-related questions, regardless of the source of funds. Responsible for planning and purchasing to ensure the consistency, cost effectiveness, efficiency and adequacy of the procurement process. The director will develop a centralized procurement program that will add value and efficiency to ASD, including but not limited to establishing guidelines for approving purchase orders, setting purchasing policies, managing inventory and overseeing sources for purchasing supplies.
Essential Duties And Responsibilities
The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.
The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of educational achievement, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor's degree in related field (Finance, Accounting, Business, etc.)
- Three (3) years' experience in accounting, finance, purchasing, or related business function. School district experience a plus.
- Proficiency in the use of technology for individual and system management, communication, and research. Strong Excel skills a requirement.
- Effective communication (verbal and written) and interpersonal skills with the ability to diplomatically interface with students, parents, visitors, and staff.
- Proficient organizational skills, punctual, and the ability to meet deadlines.
- Uses good judgment; able to react to immediate changes in work priorities; self-directed, and able to take initiative where appropriate.
- Ability to maintain stability of attitude and perform competently under pressure.
- Demonstrate effective conflict resolution and customer service skills for interaction with customers, vendors, and co-workers.
- Ability to be relied upon to complete responsibilities effectively and to work well within a team environment.
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
- Candidate must adhere to all local, state, federal, and school code requirements for employment.
Under the general direction of the Business Manager, the Director of Procurement will oversee and coordinate district purchasing functions. The director will serve as the primary point of contact for all procurement-related questions, regardless of the source of funds. Responsible for planning and purchasing to ensure the consistency, cost effectiveness, efficiency and adequacy of the procurement process. The director will develop a centralized procurement program that will add value and efficiency to ASD, including but not limited to establishing guidelines for approving purchase orders, setting purchasing policies, managing inventory and overseeing sources for purchasing supplies.
Essential Duties And Responsibilities
- Oversee and coordinate district purchasing functions. Maintain and carry out policies and procedures that will provide all departments in the school entity with needed supplies and equipment in an efficient, cost-effective manner.
- Create and maintain purchasing workflows. Respond to inquiries of staff and administration regarding purchasing procedures and procurement guidelines.
- Direct and supervise the Assistant Manager of Purchasing and procurement clerical support.
- Act as primary liaison with vendors on purchasing issues.
- Research vendor options to secure optimal price and quality for products and services.
- Maintain communication with schools and departments on various issues; providing information for purchases and services needed.
- Process purchase requisitions after securing administrator authorization and verifying account codes entered into the financial software to ensure the proper use of district funds. Analyze requisitions for historical trends and compliance with budget constraints. Distribute purchase orders to vendors.
- Monitor open purchase orders and address items that have not been delivered or encumbrances that have not been closed.
- Maintain a financial system of fixed assets and inventory control including accounting, acquisition and disposal of real property and surplus equipment in accordance with state and federal agencies and by the procedures/policies of the school district.
- Administer and oversee the district procurement card program. Maintain records for procurement cards issued to employees. Reconcile statements, verifying the accuracy of the requisitions, supporting documentation and account codes.
- Maintain familiarity with purchasing guidelines for federal and state grant programs. Verify that the district is not prohibited from doing business with vendors in accordance with Federal grant funding restrictions. Provide assistance to other staff and administrators for procurement using grant funds.
- Create and maintain position procedure outline to describe day to day duties of the position/department, as needed.
- Perform other duties as assigned by the Business Manager and/or Business Office Supervisor.
The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.
The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
- Medical Insurance
- Dental Insurance
- Vision Reimbursement
- Tuition Reimbursement
- Personal and Sick time
- PSERS Retirement Fund
- Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.
Salary : $113,210 - $158,494