What are the responsibilities and job description for the On-Site Office Admin Assistant-ClorDiSys-Branchburg, NJ position at Allentown LLC?
ClorDiSys Solutions, a wholly owned subsidiary of Allentown LLC, develops, manufactures, and sells gaseous chlorine dioxide-based decontamination and sterilization solutions across a range of end markets, including life sciences, pharmaceutical manufacturing, food processing and medical devices. We believe that gaseous chlorine dioxide is superior to other technologies in terms of both effectiveness as well as with regard to human and environmental health. Our mission is to generate lasting change and produce greater outcomes for our customers and the world.
At ClorDiSys we believe in the power of personal growth and will encourage you to get in the driver's seat - progressing in the direction you want to go by helping us create a legacy you can take throughout your career. We want you to be bold, think outside the box, experiment, innovate and deliver the next generation of solutions to our customers. You will be part of a collaborative, respectful and resilient team of associates and leaders, working together as partners to achieve more than you thought possible and providing real-world change. Come join us and help improve the world!
Job Summary
Reporting to the Financial Controller, the Office Administrator will oversee the day-to-day operations of the ClorDiSys office in Branchburg, NJ; ensuring smooth and efficient functioning.
Job Details/Responsibilities
- Greet customers and other visitors
- Answer and direct incoming calls
- Oversee mail distribution
- Monitor and order office, kitchen & janitorial supplies
- Keep the office organized and running in an orderly manner
- Manage 3rd party office services (commercial cleaning/janitorial service, etc.)
- Coordinate onsite activities such as weekly staff lunch, periodic teambuilding lunch, customer meetings and tours
- Help pack for trade shows and other industry marketing events
- File accounting documents and maintain record retention log
- Track onboarding customer setup and enter sales orders into software
- Handle customer feedback surveys
- Perform tasks in support of the Financial Controller (data entry, bank deposits, credit card receipt tracking, post office, etc.)
- Other adhoc general administrative tasks assigned
Knowledge, Skills and Abilities
- Exhibit optimism and enthusiasm
- Tackle projects of any magnitude with equal commitment and drive
- Take initiative without waiting for direction
- Excellent verbal and written communications
- Think beyond the job description to create value
- Detail and deadline focused
- Strong organizational and time management skills
- Computer skills (MS Excel and Word, Adobe Acrobat, Concur, etc.)
Qualifications/ Background Experiences
- 2-5 years of relevant work experience
- Some college-level coursework (Accounting 101 a plus)
Physical Requirements:
- Must be able to kneel, bend, and lift up to 20lbs