What are the responsibilities and job description for the Supply Coordinator position at Allen Marine Tours?
Salary Range
Summary for Shuttle and Supply Coordinator
This Shuttle and Supply Coordinator ensures that all crews have supplies and merchandise to conduct the highest-quality excursion for our guests. This role involves ensuring compliance with local, state, and federal regulations in all operational areas, managing logistics, and coordinating various operational needs to support the efficient functioning of the
supply
retail and shuttle operations. This role works closely with all departments, oversees a seasonal team of 7-10 supply crew members and shuttle drivers, and reports directly to the
Food and Beverage Director
Essential Duties And Responsibilitiesfor Shuttle And SupplyCoordinator
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Manage tour and retail inventory including purchasing, receiving, stocking, and distributing all vessel supplies. Products include cleaning and paper supplies, food and beverage inventory, and retail items.
Work closely with the purchasing office in Sitka and Food and Beverage team, to price and procure all products.
Work with Office Manager to balance, reconcile, and report all daily retail receipts from each vessel and/or crew.
Track the use of all tour supplies, keep accurate records, and prepare periodic reports to generate a final report at the end of the season.
Maintain/improve systems for efficient distribution of all products to various vessels in the fleet.
Assist in training Guest Service Crew Members in the use of supplies and the submission of requisition forms.
Digitize and store requisition forms for inventory purposes.
Act as liaison between crew, local suppliers, and Supply, Shuttle and Retail team.
Coordinate with the Sales and Marketing Manager and Charter Coordinator to satisfy tour inclusions and other supply needs for special charters and events.
Create a shuttle schedule based on operational needs.
Maintain a fleet of vehicles: cleanliness, operation, and registration; report any mechanical or physical concerns to Management.
Act as a relief shuttle driver.
Conduct daily audits of at least one vessel galley to verify adequate stocking levels. Provide continuous support to crew members as needed to ensure the success of the onboard galley program.
Ensure storage areas are organized and compliant with local, state, and federal regulations.
Oversee logistics related to waste management, shuttle services, deliveries, and uniform inventory.
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Summary for Shuttle and Supply Coordinator
This Shuttle and Supply Coordinator ensures that all crews have supplies and merchandise to conduct the highest-quality excursion for our guests. This role involves ensuring compliance with local, state, and federal regulations in all operational areas, managing logistics, and coordinating various operational needs to support the efficient functioning of the
supply
retail and shuttle operations. This role works closely with all departments, oversees a seasonal team of 7-10 supply crew members and shuttle drivers, and reports directly to the
Food and Beverage Director
Essential Duties And Responsibilitiesfor Shuttle And SupplyCoordinator
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Manage tour and retail inventory including purchasing, receiving, stocking, and distributing all vessel supplies. Products include cleaning and paper supplies, food and beverage inventory, and retail items.
Work closely with the purchasing office in Sitka and Food and Beverage team, to price and procure all products.
Work with Office Manager to balance, reconcile, and report all daily retail receipts from each vessel and/or crew.
Track the use of all tour supplies, keep accurate records, and prepare periodic reports to generate a final report at the end of the season.
Maintain/improve systems for efficient distribution of all products to various vessels in the fleet.
Assist in training Guest Service Crew Members in the use of supplies and the submission of requisition forms.
Digitize and store requisition forms for inventory purposes.
Act as liaison between crew, local suppliers, and Supply, Shuttle and Retail team.
Coordinate with the Sales and Marketing Manager and Charter Coordinator to satisfy tour inclusions and other supply needs for special charters and events.
Create a shuttle schedule based on operational needs.
Maintain a fleet of vehicles: cleanliness, operation, and registration; report any mechanical or physical concerns to Management.
Act as a relief shuttle driver.
Conduct daily audits of at least one vessel galley to verify adequate stocking levels. Provide continuous support to crew members as needed to ensure the success of the onboard galley program.
Ensure storage areas are organized and compliant with local, state, and federal regulations.
Oversee logistics related to waste management, shuttle services, deliveries, and uniform inventory.
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