Project Management & Controls Specialist

Position Summary

The Project Management & Controls Specialist provides integrated project coordination and project controls support for engineering, consulting and construction projects. This role supports project managers by managing project documentation, schedules, budgets, cost tracking, and performance reporting throughout the project lifecycle.

The position blends administrative project support with technical project controls responsibilities and is critical to maintaining schedule discipline, cost visibility, compliance, and accurate reporting for internal leadership and clients.

Key Responsibilities

Project Coordination & Administration

• Support project managers and engineering teams with day‑to‑day project coordination
• Maintain organized project files, document control systems, and correspondence
• Track project deliverables, action items, and milestones
• Coordinate internal and external project meetings, including agenda preparation and meeting minutes
• Serve as a point of contact for routine project logistics and information requests
  
  

Schedule, Resource & Progress Management

• Assist in developing and maintaining project schedules in coordination with project managers
• Developing and maintain resource allocation projections in coordination with project managers
• Track progress against baseline schedules and key milestones
• Monitor critical path activities and flag potential schedule risks
• Support schedule updates, progress reports, and recovery planning
  
  

Cost Control & Financial Tracking

• Assist with project budget setup, tracking, and monitoring
• Track labor hours, expenses, subcontractor costs, and commitments
• Support cost forecasting, cost‑to‑complete analysis, and variance tracking
• Assist with invoice reviews, pay applications, and change order tracking
  
  

Project Controls & Reporting

• Prepare regular project status reports covering scope, schedule, cost, and performance
• Track and report cost and schedule variances and trends
• Support earned value metrics and performance indicators (as applicable)
• Assist with executive dashboards and internal management reporting
  
  

Change & Risk Management

• Maintain change logs and assist with scope, cost, and schedule impact analysis
• Support documentation and processing of change orders and amendments
• Assist with identification and tracking of project risks and mitigation actions
  
  

Technical & Construction Documentation Management

• Track submittals, RFIs, shop drawings, permits, and revisions
• Support compliance with contract requirements, regulatory agencies, and funding programs
• Assist with construction closeout documentation, including as‑builts and final reports
  
  

Systems, Compliance & Closeout Support

• Utilize project management, scheduling, and ERP systems to maintain accurate project data
• Ensure data consistency across project controls, accounting, and reporting systems
• Help compile lessons learned and historical cost and schedule information
  
  

Required Qualifications

• Bachelor’s degree in Engineering, Construction Management, Project Management, Business, or a related field (or equivalent experience)
• 2–5 years of experience in project coordination, project controls, or cost/schedule support in engineering or construction
• Strong analytical, organizational, and documentation skills
• Proficiency in Microsoft Excel and project reporting tools
• Ability to manage multiple projects and deadlines in a fast‑paced environment
  
  

Preferred Qualifications

• Experience with civil, environmental, infrastructure, or construction projects
• Familiarity with project scheduling and controls systems (e.g., Deltek, MS Project, Primavera, Smartsheet, or similar)
• Exposure to earned value management (EVM) concepts
• Experience with public‑sector, DOT, utility, or grant‑funded projects
• CAPM, PMP, or project controls certifications (or interest in pursuing)
  
  

Key Skills & Competencies

• Strong attention to detail and data accuracy
• Ability to interpret schedule and cost data and identify trends
• Clear written and verbal communication skills
• Collaborative approach when working with engineers, project managers, and accounting
• Professional judgment and confidentiality
  
  

Work Environment

• Office‑based with coordination across project and field teams
• Engineering and construction project environment with defined deadlines
• Periodic peak workloads during reporting cycles and critical project phases