Office Manager

Department: Building FLSA Status: Non-exempt

Classification/Level: Office Support, PG-7 Date: 12/2025

Under the direction of the Building Commissioner, the Office Manager is responsible for for arranging and managing office operations and procedures to ensure optimal efficiency and effectiveness. This includes tasks such as maintaining office services, and managing office records. This position is (at-will) and does NOT fall under the due process sections of The Board of Commissioners of the County of Allen Employee Handbook.

Essential Functions

• Accountable for overseeing day-to-day office support operations, which include supporting department finances, providing backup support for customer service, and establishing efficient work processes.
• Balances daily receipts with printed data, completes deposit forms, and deposits funds at the bank, while also reconciling bank statements. Occasionally travels to other locations to collect supplies and deposit cash and checks.
• Handles incoming calls and enters inspection data into the system.
• Reviews licensing paperwork for accuracy, as approved and submitted by the Permit Specialist.
• Manages payroll for department personnel, including verifying employee hours, resolving payment issues, tracking step increases, assisting with tax paperwork updates, and coordinating information and paperwork with the Auditor’s Office.
• Maintains confidential personnel files and initiates documentation for the Human Resources Department, Auditor’s Office, and Dayforce for various purposes, such as new hire paperwork, transfers, disability, Family Medical Leave Act (FMLA), and employee discipline or terminations.
• Prepares requisitions and pay vouchers for office equipment and supplies, collaborating with the Auditor’s Office.
• Reviews and handles public record requests, compiling the necessary information and providing it to the requestor.
• Prepares pay vouchers for the Allen County Community Development Corporation (ACCDC).
• Attends new projects meetings, board meetings, records minutes, and transcribes them accurately.
• Performs all other duties as assigned, including overtime as required.
  
  

Requirements

• Minimum requirement of a High School Diploma or GED, with at least two years of experience in customer service, bookkeeping, or a related field
• Valid Driver's License for picking up supplies and making deposits
• Strong leadership abilities to effectively supervise and support the clerical staff
  
  

REQUIREMENTS (Continued)

• Proficiency in standard bookkeeping principles and procedures is essential for tasks such as reconciling daily bank statements, processing payroll, and reviewing accounts payable vouchers
• Strong verbal and written communication skills are required to effectively convey complex information in a clear and concise manner
• Competency in operating standard office equipment, including computers, calculators, and copy and fax machines
• Strong computer skills, including proficiency in Microsoft Office and other relevant software applications
• Strong verbal and written communication skills to convey complicated information in an effective and efficient manner
  
  

Performance Expectations

The Office Manager undertakes regular and manageable tasks in overseeing daily office support operations. It is essential for them to possess a solid understanding of department processes and procedures in order to effectively reconcile daily receipts with data printouts, complete deposit forms, deposit funds at the bank, and reconcile bank statements.

Responsibility

The Office Manager is tasked with carrying out a range of standardized assignments. Errors in their work become evident through adverse effects on subsequent operations, particularly when handling incoming calls and entering inspection data. When reviewing licensing paperwork, some judgment is required to ensure accuracy.

Personal Work Relationships

The Office Manager regularly communicates with various individuals, including county employees, representatives from other governmental jurisdictions, contractors, and the general public, to address inquiries and provide information on building department policies and procedures.

Working Conditions

The Office Manager operates within a typical office setting, having the flexibility to move around as needed. The role involves frequent sitting, typing, and a strong emphasis on attention to detail. Some activities such as walking, lifting objects weighing up to twenty pounds, bending, reaching overhead, monitoring equipment, transcription/proofreading, and exposure to noise are part of the regular job requirements.

Supervision

None.

Licensing

Valid Driver’s License to pick up supplies and deposit money

Immediate Supervisor

Building Commissioner

Hours

40 hours per week; overtime as required

Please complete the application accurately and thoroughly. A resume is optional. Remember to save and submit your application. If applying for multiple positions, submit a separate application for each one. You'll receive an email confirmation once your application is received. Due to the high volume of applications, further communication will only occur if you're selected for an interview.

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.