Specialty Courts Coordinator

Allen County

Job Description

SPECIALTY COURTS COORDINATOR

Under the direction of the Judge of the Allen Superior Court Family Division, the Specialty Courts Coordinator oversees the daily operations of 3 problem-solving courts within the Allen Superior Court Family Division, including Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court. The Specialty Courts Coordinator directs the planning and organization of events, meetings and trainings, performs case flow coordination, coordinates community relations and presentations, directs quality assurance of programs, coordinates services, and assists outside evaluator with data collection. The Specialty Courts Coordinator convenes and chairs all policy development and team meetings, oversees the eligibility screening process, record keeping, statistical reporting, program material development, operational program development, grant writing, and grant management in coordination with court administration. In cooperation with social workers, oversees case coordination of all Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court participants, and assists in gathering and distributing weekly progress information to all Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court team members. This position is covered under the Superior Court Employee Handbook.  This is an employee-at-will position.

ESSENTIAL FUNCTIONS:

• Maintains accurate and timely records and documentation for the program, oversees fiscal and contractual commitments, facilitates communication between team members and partner agencies, ensures policy and procedures are followed, oversees collection of performance and outcome data, schedules court sessions, and conducts new hire orientations. 
• Performs assessments on potential participants to determine eligibility.
• Maintains data and documentation in Quest.  Inputs new participants, including, but not limited to, closing out graduates and terminations, uploading time stamped documentation, completing court orders and maintaining personnel files on all team members.
• Ensures the program and documents are incompliance with Indiana Supreme Court guidelines.
• Communicates with Judicial officers, staff members, service providers, external agencies and the Indiana Supreme Court. 
• Responsible for grant writing and grant applications, reports quarterly to grant resources, conducts purchasing, ensures all supplies are readily available to judicial officer, staff, and participants.
• Performs data quality assurance, in compliance with the Indiana Supreme Court to ensure certification renewal.
• Schedules and plans events, including but not limited to, staff workshops, participant graduations, hearing dates and training. 
• Leads periodic program recertification review, complies with necessary complying data and documentation.
• Performs functions of the court service representative as needed. 
• Responsible for generating Quarterly Reports as required by the Family Recovery Court, Family Domestic Violence Court and Therapeutic Treatment Court programs. 
• Performs other duties as assigned, including overtime as required.

REQUIREMENTS:

• Bachelor’s Degree in Criminal Justice or Human Services and three years experience in civil, criminal justice or human services. 
• Master’s Degree preferred.  Advance knowledge/education in the field of mental health/substance abuse treatment preferred.
• Valid license to perform substance abuse assessments is preferred.

• Ability to communicate effectively both verbally and in writing with superiors, subordinates, other organizations, attorneys and the general public and to work effectively as a team member or leader with independent committees, commissions, firms and agencies
• Basic understanding of finance practices
• Ability to establish and maintain effective working relationships with officials, employers and the general public.
• Ability to interact with individuals from diverse backgrounds, i.e., ethnic origin, race, gender, class, affectional preference, and ability. 
• Ability to set clear, professional boundaries and maintain confidentiality.
• Ability to be self-directed yet works effectively as a team with staff and community resources.

• Ability to operate standard office equipment, including, but not limited to multi-line phone, fax, copier, computer, and peripheral equipment
• Strong computer skills with the ability to use Microsoft Office and other job-related software, including Quest

DIFFICULTY OF WORK:

Specialty Courts Coordinator performs a broad scope of work involving moderately complex variables, when using the Family Recovery Court, Family Domestic Violence Court and Therapeutic Treatment Court models, to analyze data and predict evidence outcomes, receiving pleadings and issuing court orders as authorized by the judge.  Judgment is needed to select pertinent guidelines and understand court policies and procedures; federal and state statutes as it relates to family recovery and domestic relations, in order to review cases for accuracy and completeness of paperwork. 

RESPONSIBILITY:

The Specialty Courts Coordinator performs work that requires some analysis and judgment when conducting abuse and neglect case facilitations and reviewing domestic relations cases.  Work is reviewed for soundness of judgment based on court policies. 

PERSONAL WORK RELATIONSHIPS:

The Specialty Courts Coordinator maintains frequent contact with other County employees, personnel from related government and social agencies, and members of the general public when facilitating, scheduling and executing essential functions of the Family Relations Division.

WORKING CONDITIONS:

The Specialty Courts Coordinator works in and out of an office setting with frequent sitting and the ability to move about freely.  Frequent mental/visual effort and detailed inspection exist and very frequent typing, attention to detail, monitoring of equipment and proofreading is to be expected.

SUPERVISION:

None

LICENSING:

None

IMMEDIATE SUPERVISOR:

Administrative Judge, Family Relations Division

HOURS:

8:00 am – 4:30 pm; 37.5 hours/week; overtime as required

EEO CATEGORY:

0102

WORKERS’S COMP CODE:

8820

Salary : $29