Accounting Manager

Allegiance Industries is a full-service electrical contractor serving the commercial, industrial, and retail markets in the southeast United States. We are seeking an administrative professional to join our team. As an Accounting Manager you will play a crucial role in ensuring the smooth operation of our electrical projects. This position requires excellent communication skills, strong attention to detail, and a clear understanding of administrative tasks.

Responsibilities Include:

Project administration duties:

• Set up jobs in accounting and project management software.
• Set up and maintain electronic job folders with all relevant documents.
• Prepare vendor invoices to be processed by reviewing and gathering approvals for payments as needed from project managers.
• Issue subcontracts and change orders to subcontractors.
• Prepare monthly AIA billing and all required supporting documents for construction projects.
• Work with General Contractors to resolve any open items on AIA billing to ensure payment is processed.
• Prepare and enter customer invoices for service and project work.
• Accurately input data related to project timelines, budgets, and materials into company systems and generate reports as required by project managers.
• Ensure that all construction projects comply with safety regulations and maintain proper documentation, including certificates of insurance, safety plans, and permits.
• Work closely with the division manager and project managers to ensure project costs are updated and tracked appropriately in the project management software.
• Participate in month end close meetings to ensure all project incurred and estimated cost and change orders are accurate and up to date.
• Answer incoming calls in a prompt and professional manner and route calls to the correct division or office personnel.
• Assist with gathering and coding credit card receipts for the division.

Project accounting duties:

• Temp labor invoice and payroll entry weekly to both project management software and accounting software.
• Fringe and burden allocation journal entries to specific jobs.
• Monthly WIP preparation and journal entry posting to specific jobs.
• Quarterly job cost financial report preparation.
• Administration and ongoing maintenance of the no code software platform we use as the project management software – heavy excel based tables, etc.
• Overseeing project administrators in other offices

• Exceptional accuracy in data entry and meticulous attention to detail.
• Possesses a polished and professional demeanor, ensuring effective communication and positive interactions in all business settings
• Previous experience in an office support role, preferably in Industrial, Manufacturing or Construction
• Proficiency in Microsoft Excel and other Office Suites
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Familiarity with construction billing processes is a plus.
• Associates Degree or higher is preferred