ADMINISTRATIVE SECRETARY

ADMINISTRATIVE SECRETARY

THE OAKS AT PLEASANT GAP

FULL TIME – 1st SHIFT

MONDAY THROUGH FRIDAY

8am to 4pm

COMPETITIVE RATES

PLUS OTHER GREAT BENEFITS

The Oaks at Pleasant Gap, a personal care and independent living community, is actively seeking candidates for a full time Administrative Secretary. This position will perform secretarial duties, record-keeping functions, administrative detail, and follow-up functions to assist the Personal Care Home Administrator (PCHA) in meeting the administrative needs of the community.

Responsibilities:

• Assists the PCHA in the planning, developing, organizing, implementing, evaluating, and performance of administrative tasks.
• Completes Human Resources tasks including recruitment, onboarding, and orientation.
• Develops/maintains a good working rapport with all personnel.
• Interprets the community’s policies and procedures to personnel, family members, residents, visitors, etc. as directed by the PCHA.
• Consults with department supervisors concerning their administrative needs.
• Establishes and maintains a detailed filing system.
• Represents the community at and participates in meetings as required.
• Coordinates staff meetings, conferences, and schedules as directed.
• Ensures administrative functions are completed promptly and efficiently.
• Answers the telephone, directs calls, and takes accurate messages.
• Types, files, and distributes correspondence as directed.
• Ensures outgoing mail is ready for pick up at the designated time.
• Sorts and distributes incoming mail.
• Receives, screens, and directs visitors, volunteers, sales people, etc.
• Maintains and operates various types of office equipment.
• Schedules appointments and arranges transportation for residents.
• Maintains petty cash.
• Assists in coordinating and planning activities of the facility as directed.

Qualifications:

• Two-year degree from an accredited business/secretarial school and one year of experience in administrative support or a minimum of two years of related work experience.
• Strong organizational skills, excellent written and verbal communication skills, and well-versed in MS Office software.

Benefits:

• Competitive Salary
• Choice Benefits Program options include:
  • Health Insurance (full time only)
  • Short and Long-Term Disability Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance and Accidental Death and Dismemberment
• Generous paid time off program (full and part-time team members)
• Seven paid holidays per year (full time)
• Paid lunch or dinner period (work 7.5 hours, get paid for 8 hours)
• Tuition reimbursement
• 401k with Roth Option
• Continuing Education

Visit our website at www.alsm.org, contact our Human Resources department today at 1-814-359-2782 for more information on ALSM and this great opportunity or stop by

EOE

Estimated hourly rate or annual salary information is provided by indeed and is based on regional averages.  It is not reflective of Allegheny Lutheran Social Ministries' (ALSM) hourly rate or annual salary ranges.  Please call the number listed in the job posting for additional information on ALSM's compensation package regarding this position.