What are the responsibilities and job description for the Part-Time Medical Office Assistant (Vein Clinic – No Evenings) position at Allegany Imaging, PC/Western Maryland Vascular...?
Position Summary
Western Maryland Vascular Institute is seeking a Part-Time Medical Office Assistant to support front desk and administrative operations in a busy outpatient vein clinic.
This role is well-suited for candidates with prior medical office experience, including those with Certified Medical Assistant (CMA) training or clinical exposure, although certification is not required. Candidates who are comfortable working with patients, managing workflows, and using electronic medical records will be most successful in this role.
Key Responsibilities
- Answer, screen, and direct incoming phone calls
- Schedule patient appointments and manage provider calendars
- Prepare and maintain patient charts and documentation
- Obtain prior authorizations for procedures and imaging
- Coordinate patient follow-ups and continuity of care
- Process incoming/outgoing faxes, emails, and forms
- Maintain organized filing systems (EMR and paper as needed)
- Order and track office and clinical supplies
- Provide administrative support to physicians and clinical staff
- Utilize EMR systems (e.g., eClinicalWorks) for patient data management
Qualifications (Preferred)
- 1 year medical office experience strongly preferred
- Experience with EMR/EHR systems (eClinicalWorks preferred)
- Knowledge of medical terminology
- CMA or clinical experience is a plus, but not required
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and multitasking skills
- Excellent communication and patient interaction skills
- Ability to work efficiently in a fast-paced clinical setting
Education
- High school diploma or equivalent required
- Medical administrative or clinical training is a plus
Why This Role Stands Out
- Predictable weekday schedule
- No nights
- Opportunity for additional hours
- Team-oriented, patient-focused environment
Pay: $15.00 - $18.00 per hour
Application Question(s):
- Are you able to work Mondays and Fridays from 8:00am to 4:00pm?
- Do you have experience obtaining prior authorizations for medical procedures?
Experience:
- medical office setting: 1 year (Preferred)
- EMR/EHR : 1 year (Preferred)
License/Certification:
- CMA Certification (Preferred)
Work Location: In person
Salary : $15 - $18