What are the responsibilities and job description for the Office Manager/ Executive Assistant position at All State Roofing & Exteriors?
Office Manager / Executive Assistant
All State Roofing & Exteriors
Location: Madison, WI
Position Type: Full-Time | In-Office
About All State Roofing & Exteriors
All State Roofing & Exteriors is a trusted local roofing and exterior remodeling company proudly serving Wisconsin homeowners for over 25 years.
As a family-owned company, we specialize in roofing, siding, gutters, windows, storm restoration, and insurance claim assistance throughout Madison and surrounding communities. Our reputation is built on professionalism, customer service, quality craftsmanship, and long-term relationships.
We are currently seeking a highly organized, detail-oriented Office Manager / Executive Assistant to oversee office operations and support executive leadership in a fast-paced, growth-focused environment.
Position Overview
This is a full-time leadership role responsible for managing administrative operations, financial coordination, scheduling, and internal communication.
The ideal candidate is professional, dependable, highly organized, and experienced with office systems, accounting coordination, and executive support. This position plays a critical role in helping maintain efficient day-to-day operations across the company.
Key Responsibilities
- Oversee daily office administration and workflow
- Manage QuickBooks accounting functions including invoicing, payments, reconciliations, and reporting
- Handle accounts payable and accounts receivable coordination
- Assist with payroll coordination and financial documentation
- Maintain organized customer, vendor, and project records
- Support executive leadership with scheduling, reporting, and operational coordination
- Manage vendor communication and office supply oversight
- Maintain professional communication with homeowners and customers
- Coordinate internal communication between sales, production, and office staff
- Ensure smooth day-to-day operations across departments
- Assist with administrative support for roofing and exterior projects
Qualifications
- QuickBooks experience preferred
- Strong organizational and time-management skills
- Professional verbal and written communication skills
- Previous experience in office management, administration, or executive assistant roles
- Proficiency in Microsoft Office and Google Workspace
- Ability to handle confidential financial and operational information
- Strong attention to detail and problem-solving ability
- Self-motivated, proactive, and dependable
What We Offer
- Full-Time Position (Monday–Friday)
- Competitive Pay Based on Experience
- Stable long-term opportunity with an established local company
- Professional and growth-focused work environment
- Leadership-level responsibility
- Opportunity to grow with one of Wisconsin’s top-rated exterior contractors
Why Join All State Roofing & Exteriors?
✔ Family-Owned Company
✔ Serving Wisconsin Homeowners for 25 Years
✔ Trusted Local Brand
✔ Fast-Growing Company with Long-Term Opportunity
✔ Professional Team Environment
If you are organized, financially capable, and ready to help lead operations for a respected exterior remodeling company, we encourage you to apply today.
Apply Today
Call or Text Now: 608-271-9810
Website: https://all-stateroofing.com/
Send Resume To: leads@all-stateroofing.com
Pay: $40,000.00 - $60,000.00 per year
Work Location: In person
Salary : $40,000 - $60,000