Receptionist/Administrative Assistant

Job Summary

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations by providing exceptional customer service, managing office tasks, and supporting administrative functions. The ideal candidate will possess strong communication skills, technical proficiency, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and experience with office management tools are highly valued.

Duties

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments, manage calendars, and coordinate meetings using productivity software such as Microsoft Office and Google Workspace
• Perform data entry, maintain accurate records, and organize files for easy retrieval
• Handle correspondence via email, mail, and other communication channels with excellent phone etiquette
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management tasks including supply ordering, filing, proofreading documents, and maintaining office supplies
• Provide customer support by addressing inquiries promptly and professionally
• Support medical or dental reception duties if applicable, including patient check-in/out and insurance verification
• Perform administrative tasks such as typing reports, managing calendars, and supporting personal assistant responsibilities as needed

Experience

• Previous office experience or clerical experience preferred
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity software is essential
• Experience with QuickBooks or bookkeeping is a plus
• Bilingual skills are highly desirable to assist diverse client needs
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent data entry skills with high accuracy and attention to detail
• Proven customer service experience demonstrating professionalism and effective communication skills
• Technical proficiency in office management tools and systems such as multi-line phone systems and calendar management software

This role offers an opportunity to be an integral part of a dynamic team while developing valuable administrative skills. The ideal candidate will demonstrate professionalism, efficiency, and a proactive approach to supporting daily operations.

The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

Pay: $20.00 - $21.00 per hour

Experience:

• Front desk: 2 years (Preferred)

Work Location: In person

Benefits:

Salary : $20 - $21