Business Office Coordinator

The Transwest Administrative team is growing! We are looking to add a Business Office Coordinator whose primary responsibility will be to support and standardize administrative operations across the Transwest organization. This role will play a key part in travel coordination, developing and maintaining SOPs, and ensuring consistency across all 28 branches.

WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING:

• Medical, Dental, and Vision Insurance
• Life (Voluntary and Employer Paid) and Disability Insurance
• 401(K) with company match beginning with your first contribution.
• HSA and/or FSA, as applicable
• Paid Time Off, Sick Time, and Company Paid Holidays
• Employee Car Discount Program

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinate and book flight, hotel, and other travel arrangements for Transwest personnel.
• Develop, implement, and maintain Standard Operating Procedures (SOPs) across administrative functions.
• Ensure consistency and compliance with company policies across all 28 branches; act as a firm and reliable resource for policy enforcement.
• Order and manage office supplies for all Transwest locations, ensuring timely delivery and cost efficiency.
• Schedule and coordinate meetings, conferences, and events for Transwest entities.
• Provide high-level administrative support by conducting research and handling information requests.
• Perform clerical tasks such as preparing correspondence, scheduling, and managing communications.
• Answer and direct multiple phone lines in a professional manner.
• Sort and distribute mail in a timely manner.
• Review credit card statements and code for the Accounting Department; file documents as needed.
• Assist with Accounts Receivable deposits and interbranch accounting processes.
• Post Accounts Payable credit card entries.
• Other duties as assigned by the manager.

WORK ENVIRONMENT & PHYSICAL ABILITIES:

• Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Ability to communicate by providing verbal and written feedback in a professional manner.
• Normal range of hearing and vision.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• High school diploma or equivalent.
• Valid Driver's License and MVR in good standing.
• Self-starter who requires little to no supervision to accomplish tasks.
• Strong analytical and organizational skills.
• Proficient in using computers and multiple software applications.
• Minimum of two years of office management, business operations, or executive-level administrative experience.
• Experience developing or working with SOPs strongly preferred.
• Outstanding organizational and time management skills.
• High level of attention to detail and ability to prioritize effectively.
• Strong communication skills, both in person and electronically.
• Experience working in Google Docs and Google Sheets is preferred.
• Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical, and drug screening.

JOB DETAILS:

• Type: Hourly
• Shift: 8am-5pm Monday-Friday
• Compensation Range: $24.00 - $27.00
• Closing Date: Open until filled.

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