Payroll and HR Administrator

Position: Payroll and HR Administrator

About All Florida Paper

All Florida Paper is a leading privately-held distributor in the United States, which supplies over 8,000 products throughout 25 countries and across 10 key market sectors, including education, healthcare, and foodservice, lodging, supermarkets, and janitorial/sanitation, exporting, and redistribution. By far, our most valuable asset is our employees, which is why for over 20 years, they have been the primary focus of our resources.

Position Description:

The Payroll and HR Administrator is responsible for the timely, accurate, compliant, and confidential processing of timekeeping, payroll, and labor management data supporting approximately 180 employees. This position will also assist in important Human Resources areas, such as benefits and wellness administration, company events, and other day-to-day HR operations.

What you will be doing:  

• Ensure the accurate, timely processing of payroll for all company employees, in compliance with company policies as well as federal, state, and local tax regulations.
• Administer weekly payroll for hourly, non-exempt, exempt, and commissioned employees.
• Compile, review and analyze payroll reports and summaries with attention to payroll preventative and detective controls.
• Cover all legal compliance for human resource federal and state requirements.
• Process garnishments, child support orders, tax levies, quarterly tax verifications, third-party sick pay, and worker compensation reports.
• Compile, review, and analyze payroll reports and summaries with attention to payroll preventative and detective controls.
• Process 401(k) plan distribution requests, rollover requests, and assist employees with plan questions and use of plan website.
• Responsible for ongoing data input for all employees, including changes in wages, exemptions, insurance coverage, and department transfers.
• Research and resolve employee payroll issues.
• Review and verify timecard entries in the time & attendance system.
• Answer employee questions and addresses employee concerns with company; including employee safety, welfare, wellness, benefits, health, and other programs.
• Assist in maintaining current HR files and databases.
• Assist in making sure organization is covered in all legal compliance for human resource federal and state requirements.
• Assist in updating and maintaining employee benefits, employment status, and similar records. Also, performing file audits when necessary to ensure that all required employee documentation is collected and maintained accordingly.
• Participate in assisting HR team with the setup of employee bonding events throughout the year. (Employee Appreciation Day, Valentine’s Day, Halloween, Holiday events etc.)
• Other general HR duties as assigned.

Required Knowledge and Experience: 

• 2-3 years’ experience with processing Payroll (Paylocity experience preferred)
• 2-3 years’ experience with managing and maintaining an HRIS.
• Previous HR experience preferred

Skills you need to have:

• English and Spanish required.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
• Exceptional organization and communication skills.
• Proficiency in Microsoft Products (i.e. Word, Excel, and Outlook)
• Attention to detail a must.

We have excellent benefits which include:  

• Medical, Dental, and Vision insurance partially sponsored by the company.
• Company-sponsored Life Insurance and Short-Term Disability Coverage.
• Company-sponsored events and activities throughout the year. 
• 401K program with company matching.
• Paid Holidays.
• PTO and Vacation.