What are the responsibilities and job description for the Staff Accountant position at All-American Shutters & Glass?
Job Summary
The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.
Duties & Responsibilities
Required Skills & Abilities
The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.
Duties & Responsibilities
- Prepare and process AIA payment applications, continuation sheets, schedules of values, lien waivers, and retainage and related construction billing documentation.
- Process and reconcile subcontractor invoices and payments, ensuring accuracy, compliance with contract terms, and timely disbursement.
- Assist with the month-end and year-end close process, including journal entries, account reconciliations, accruals, and financial statement preparation.
- Maintain and reconcile the General Ledger (G/L) and ensure the accuracy of financial records.
- Reconcile bank accounts, credit cards, and balance sheet accounts.
- Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.
- Ensure compliance with contractual billing requirements and customer payment terms.
- Support internal and external audits by preparing requested schedules and documentation.
- Assist with cash management, forecasting, and account analysis.
- Identify opportunities to improve accounting processes and internal controls.
- Perform other duties as assigned.
Required Skills & Abilities
- Excellent analytical, organizational, and problem-solving skills.
- Ability to manage multiple priorities while meeting deadlines.
- Strong attention to detail and commitment to accuracy.
- Outstanding written and verbal communication skills.
- Experience working for a glazing, hurricane protection, window and door, roofing, or general contracting company.
- Strong understanding of General Ledger accounting, account reconciliations, journal entries, and financial reporting.
- Experience with project-based accounting and revenue recognition.
- Proficient in Microsoft Excel, including pivot tables, lookups, and advanced formulas.
- Experience with ERP or accounting software (e.g., Sage, Foundation, Viewpoint, QuickBooks Enterprise) NetSuite preferred.
- Bachelor's degree in Accounting, Finance, or related field.
- Minimum of 3 years of accounting experience, within the construction, hurricane protection, glazing, fenestration, or specialty contracting industry.
- Hands-on experience preparing AIA pay applications is required.
- Familiarity with month-end close procedures.
- Knowledge of construction accounting concepts, including retainage, progress billing, and job costing.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.