Executive Administrator (part time)

The part-time Executive Administrator (EA) of All Access has an incredible opportunity to play a significant role in, and have a major influence on, the culture, organization and effectiveness of All Access from the ground up. We hope that the EA will take ownership of supporting the CEO and organization as if it is his or her own. This position includes a high level of trust, responsibility and proximity to leadership, with significant opportunity to increase the effectiveness and scalability of All Access. It can be incredibly fulfilling professionally and rewarding personally.

Job Description

The EA is responsible for the organization, communication and administrative execution of All Access by:

• Serving as a central point of communication on behalf of the CEO and organization, ensuring timely, clear and professional communication
• Managing the CEO’s calendar and assisting with tasks to ensure focus on highest-value activities
• Proactively managing follow-ups and key priorities to ensure nothing falls through the cracks
• Processing and managing inbound communications (email, contact forms, social media, mail, etc.)
• Assisting with processing and coordinating donations and expenses with the team and accountant
• Managing weekly mail and administrative needs at the All Access headquarters (N. Richland Hills, TX)
• Preparing documents, reports and presentations using tools such as Google Docs and Canva
• Assisting the team with managing and organizing key systems (CRM, donations, files, etc.)
• Supporting marketing and event planning coordination, scheduling and logistics
• Providing flexible, high-trust support across priorities as needs evolve
• Identifying inefficiencies and proactively improving systems, processes and workflows

Success in this role is measured by how much more focused, organized and effective the CEO becomes.

Professional Qualifications

• Preferred: A minimum one-year of experience in a comparable administrative position
• Demonstrated advanced administrative skills based on prior experience
• Demonstrated proficiency with digital tools such as Google Workspace and data management software
• Demonstrated organizational skills with high attention to detail and follow-through
• Demonstrated excellence in written and verbal communication skills in professional settings
• Ability to manage multiple priorities and adapt in a fast-paced environment

Personal Qualifications

• Passionate about our vision, mission, strategy and values
• Agrees with our statement of faith (Lausanne Covenant)
• Professional: Self-driven, diligent, organized, professional, a clear communicator and a team player
• Personal: Self-sufficient, personable, helpful, positive, honorable, collaborative and detail-oriented

Other Details

This is a part-time, 1099 contracted position located in Dallas-Fort Worth. Hourly or retainer compensation, based on candidate’s experience and expertise. $30–$40/hour for 16–24 hours per week (flexible schedule).

Interested? Send a cover letter, resume and list of references to info@allaccessinternational.org and we’ll get back to you.