What are the responsibilities and job description for the Personal Administrative Assistant position at All Access Apparel-Self Esteem?
Personal Administrative Assistant
- Monday-Friday 9:00am-6:00pm After hour contact-ability
ADMINISTRATIVE
- Manage daily schedule of CEO: text schedule in the morning DAILY with updates- DAILY
REMINDERS THROUGHOUT DAY REQUIRED. - Occasionally book flights, commercial and private
- Consistently book and track ground transportation: must get driver’s contact information and pickup location at least 2 hours prior to a scheduled transport.
- Coordinate travel logistics on weekends and after hours
- Be proactive in nature when planning trips and events (e.g. asking for reservations,
checking airline account and planning travel itineraries in advance) - Maintain organized file system for all print outs (e.g. documents to sign, documents to
review, sales reports, etc..) - Act as liaison between managers for sales and design teams (e.g meetings, reports and updates) while keeping fluid communication
- STRONG ABILITY TO FOLLOW UP AND CONFIRM ALL MEETING, EVENT AND TRAVEL DETAILS AND UPDATES TO CEO
PERSONAL
- Clean up after meetings, meals, clean CEO’s office, take out trash, food shopping for CEO’s office
- Personal errands, picking up clothing, dropping off personal items or documents to CEO’s home, communicating with family members
- Communication, scheduling and payment of, New York apartment landscapers, housekeeper, maintenance, dry-cleaners and interior designer.
- Organize parties, private excursions and vacations, international and domestic.
- Book personal appointments such as spa, doctor, DMV, dinner reservations, etc.
Requisites:
- Must be a career-personal/admin assistant
- Must live within a reasonable daily commute to Los Angeles, CA
- Preferably has a background in fashion/apparel
- Must be able to process difficult communication
- Must be comfortable with an professional, fast-paced environment
- Ability to manage multiple personality styles and communicate with high-level executives
- Minimum 3 years’ experience