Office Administrator

Office Administrator

Position Overview

A professional services organization with multiple legal practice groups is seeking an experienced Office Administrator to oversee billing, accounting operations, office administration, and human resources support. This role requires strong QuickBooks expertise, excellent organizational skills, and the ability to manage administrative functions across multiple business entities.

The ideal candidate is a quick learner who thrives in a fast-paced professional environment and can effectively manage financial processes, vendor relationships, technology coordination, and day-to-day office operations.

Key Responsibilities

• Manage billing, invoicing, accounts payable, accounts receivable, and payment processing across multiple business entities.
• Maintain financial records using QuickBooks Desktop and QuickBooks Online, including bank reconciliations and payroll support.
• Generate operational and production reports and monitor outstanding accounts.
• Serve as the primary point of contact for client billing inquiries and account-related matters.
• Support recruiting, onboarding, employee records, time-off tracking, and general HR administration.
• Coordinate office operations, vendor relationships, insurance renewals, and equipment procurement.
• Oversee software licensing, technology systems, and IT vendor coordination to ensure smooth office functionality.
• Manage records retention, file archiving, and other administrative processes.
• Support attorneys and staff with day-to-day operational and administrative needs.
  

Required Qualifications

• Experience with both QuickBooks Desktop and QuickBooks Online.
• Strong accounting, billing, accounts payable, and accounts receivable experience.
• Ability to learn new software systems quickly.
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• Proficiency with Microsoft Word and Microsoft 365.